Property Administrator

Rudin•New York, NY

3d•$60,000 - $70,000

About The Position

Rudin seeks a highly motivated, dynamic individual to join the company as a Property Administrator. The role performs administrative functions for assigned buildings and reports to the Property Manager(s). The position supports building operations, tenant requests, reporting, compliance, lease administration, and emergency planning.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
Strong organization and multitasking abilities.
Punctual and reliable, with excellent verbal and written communication skills.
Use sound judgment, show discretion, and maintain confidentiality.
Detail-oriented and extremely organized, with the ability to multitask.
Ability to work independently and show initiative.
Be a team player with excellent interpersonal skills.

Nice To Haves

Administrative experience.
Bachelor’s degree.

Responsibilities

Provide administrative support to the Property Manager(s), including clerical duties, phone support, generating reports, scheduling and coordinating meetings, filing, and distributing correspondence.
Process tenant requests and complaints and dispatch Maintenance/Engineering staff accordingly.
Assist tenants with Building ID Cards and passes.
Assist contractors and tenants with insurance and COI compliance.
Monitor and maintain the work order system and prepare monthly status reports.
Assist the Property Manager(s) with monthly and quarterly reports, invoices, building and policy compliance, lease administration, and annual budget preparation.
Maintain filing systems, including contracts, insurance certificates, tenant alterations, purchase records, and code compliance files.
Assist the Property Manager(s) in administering the Building Emergency Action Plan.