Property Administrator

Worthe Real Estate Group • Burbank, CA

1d

About The Position

The Property Administrator provides administrative and operational support to property management, including office and correspondence management, lease and contract administration, invoice and purchase order processing, work order tracking, tenant and owner service, and assistance with reporting and budget preparation.

Requirements

• Four-year college degree.
• At least one year of previous administrative experience.
• Strong literacy in Microsoft Word and Excel.

Responsibilities

• Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
• Schedule and coordinate meetings and special events as requested.
• Assist with lease administration, including tenant contacts, insurance information, and report generation.
• Prepare and coordinate bid proposals, service contracts, and approved invoices; assist with the bidding process and support property managers in ensuring compliance with company policies and procedures.
• Prepare and code invoices for property manager approval.
• Maintain office supplies and other items required to operate the office.
• Complete contract and certificate of insurance information promptly and accurately in contract administration software.
• Track and file contracts and insurance certificates and maintain a follow-up system for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly tenant work order status reports for the property manager.
• Maintain the property purchase order system.
• Maintain lease, contract, and other files in the property management office.
• Foster positive relationships with tenants and owners and track service calls as required.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.

Benefits

• Paid time off and paid holidays, plus an additional PTO day during the employee’s birthday month.
• Medical, dental, and vision insurance.
• $50,000 life and AD&D insurance.
• Voluntary life, AD&D, critical illness, and accident insurance.
• FSA.
• 401(k) with match.

What This Job Offers

• Job Type: Full-time