Property Administrator

Transwestern•San Diego, CA

11d•$70,000 - $80,000•Onsite

About The Position

The Property Administrator works directly with the General Manager to perform clerical and administrative assignments for assigned properties and projects. The role provides administrative support across property operations and lease administration, accounting processes, tenant and vendor communications, reporting, and property records. The administrator is expected to provide exceptional customer service while maintaining a focus on productivity and results. This is a full-time, hourly, in-office onsite role in San Diego, California. The position requires working on-site; remote and hybrid options are not available. The stated salary range is $70,000–$80,000.

Requirements

A four-year college degree.
At least one year of commercial real estate administrative experience.
Intermediate to advanced proficiency in Microsoft 365 Word, Excel, and Outlook.
Ability to keep information strictly confidential.
Strong desire to succeed in an entrepreneurial environment.
Ability to handle multiple projects and changing priorities.
Exceptional oral and written communication skills.
Strong customer service orientation.

Nice To Haves

Yardi Voyager experience.

Responsibilities

Provide administrative support, including phone support, typing, reports, filing, and correspondence distribution.
Schedule and coordinate meetings and special events.
Assist with lease administration, including lease setup, lease changes, and report generation.
Prepare and coordinate bid proposals, service contracts, and approved invoices.
Maintain lease and property files.
Track and electronically file service contracts and insurance certificates, and follow up on expirations.
Assist with monthly and quarterly management reports and annual budget preparation.
Transcribe contracts, leases, proposals, addendums, side letters, exhibits, and correspondence.
Prepare financial spreadsheets.
Lead accounts payable for all assets, applying an intermediate understanding of property operations and accounting.
Order and maintain office supplies.
Greet tenants, prospective tenants, vendors, and guests.
Notify meeting participants of meetings, responsibilities, and changes to plans or schedules.
Order tenant door plaques and directory strips, and maintain property signage.
Prepare and distribute tenant move-in packages and order tenant gifts as needed.
Maintain parking and building access card records.
Invoice tenant rebills, including meter readings and HVAC charges.
Maintain tenant and vendor contact lists and insurance information.
Promote and foster positive relationships with tenants and owners.
Perform additional duties assigned by the Assistant Property Manager and General Manager.