Property Administrator (12-Month Contract)

OMERS • Richmond Hill, ON

10d • $55,000 - $70,000 • Onsite

About The Position

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers. The Property Administrator is responsible for providing accounting, reconciliation, and lease administration support to the Manager, Property Administration and property management team at Hillcrest Mall. The primary focus is accounts receivables, arrears control, lease administration, attending to internal and external correspondence, liaising with tenants to resolve account issues, and preparing summaries and reports for Management Information at the site and head office level. Please note this is a fixed-term contract of approximately 12 months.

Requirements

• Must have a post-secondary education in a related field (i.e. Business Administration or Accounting)
• Minimum 2 years of Property Administration experience, preferably in a retail/shopping centre environment
• Advanced proficiency using Microsoft Office applications (i.e. Word, Excel, Outlook)
• Detail oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities
• Strong communication and interpersonal skills, and a team player

Nice To Haves

• Previous experience using JD Edwards is considered a strong asset

Responsibilities

• Work collaboratively with the Property Administration team to collect all rents under the lease and general invoices for all Hillcrest Mall business units
• Initiate collection procedures regarding past due rent(s) and account balances; placing phone calls, preparing statement of accounts, drafting collection and default letters in accordance with specific terms of the lease(s)
• Record daily deposits, including wire transfer payments to appropriate tenant account by using JD Edwards
• Analyze rental accounts to identify short payments, remittance of rents, and confirm with lease where it is required
• Track and oversee collection and refunds of construction and security deposits
• Work collaboratively with the Property Administration team to set-up and review new and renewal leases while ensuring compliance with the lease administration policy
• Calculate and bill additional lease costs including but not limited to percentage rent, utility invoices and construction invoices
• Ensure the accurate set up of storage license agreements are inputted into JD Edwards
• Generate manual invoices to reflect the revenue of specialty leasing tenants/vendors generated as executed documentation
• Assist with annual budget, quarterly reforecast and monthly revenue accruals
• Prepare monthly over 90 days Accounts Receivable report for balances
• Update and discuss with Property Administration team those outstanding accounts which should be considered for bad debt provision or write off
• Review and provide explanations for monthly audit package
• Review of management reports in Oasis and JD Edwards to ensure accurate data entry
• Participate in weekly meetings to discuss outstanding accounts and action plan to settle accounts
• Work on other duties and/or special projects as assigned
• Building relationships with tenants and vendors

Benefits

• Annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable)
• Group benefits
• Retirement plans
• Complete wellness for our employees and members
• Opportunities for development and growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees