Property Administrator

The Armour Group Limited•Halifax, NS

3d•Onsite

About The Position

The Armour Group Limited is a leading hospitality, development, and construction company in Atlantic Canada with over 50 years of history. They are known for creating iconic buildings and businesses, including Muir Hotel, Delta by Marriott Dartmouth, and Queens Marque District. The company is family-owned and committed to environmental sustainability and community integration. The Property Administrator will report to the Director of Asset Administration and support the Tenant Services team within commercial portfolio locations by providing comprehensive administrative support and coordinating daily operations. This role requires exceptional organizational skills and will involve close collaboration with Tenant Relations Managers.

Requirements

Previous experience in a professional setting supporting multiple team members
Excellent communication and customer service skills
Strong analytical skills with a high attention to detail
Effective organizational and time management skills with a focus on achieving deadlines

Nice To Haves

Advanced skills in Excel and the Microsoft Office suite are considered an asset
Prior experience in property management administration is considered an asset
Familiarity with Yardi or other property management software is considered an asset

Responsibilities

Provides comprehensive administrative support and effectively coordinating the day-to-day operations
Lease administration including updating and maintaining tenant files, filing, arrears, tenant correspondence and rental increase letters
Serve as a point of contact for tenants, addressing their needs and concerns promptly by phone and email or other correspondence
Ensures the confidentiality of the files that you work on and posses the highest level of personal integrity
Daily interaction with building staff and head office
Preparing periodic reporting/ tracking; recaps, tenant analytics/ turnover, biweekly reports
Assisting with preparation and administration of contracts
Creating and reviewing building manuals, policy and procedure documents
Maintaining and reviewing online property management software
Aiding in preparing documentation for Tenancy board hearings
Tracking access card and parking changes