Property Administrator

Akima, LLC•Fort Drum, FL

2d•Onsite

About The Position

The Property Administrator is responsible for managing and overseeing all aspects of U.S. Government property accountability at a contractor-operated Army site. This includes maintaining accurate property records, ensuring compliance with Federal Acquisition Regulation (FAR) Part 45, DFARS, and Army regulations, and utilizing the Procurement Integrated Enterprise Environment (PIEE) for reporting, recordkeeping, and contract property administration functions. The Property Administrator serves as the focal point for all property accountability matters and interfaces with the Property Book Officer (PBO), Contracting Officer’s Representative (COR), and DCMA Property Administrators. This position uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. The Property Administrator selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Typical duties include: assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints. The Property Administrator may also direct lower level clerks. Positions above level IV are excluded. Such positions (which may include supervisory responsibility over lower level clerks) require workers to use a thorough knowledge of an office's work and routine to: 1) choose among widely varying methods and procedures to process complex transactions; and 2) select or devise steps necessary to complete assignments. Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and office managers.

Requirements

3–5 years in property management, supply, or logistics (Army contractor or military experience strongly preferred).
Hands-on experience with PIEE, WAWF, GFP Module, and other Army property systems.
Knowledge of FAR 45, DFARS 245, AR 710-2, AR 735-5, and DA PAM 710-2-1.
Strong organizational and recordkeeping abilities.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Excellent communication skills for interfacing with Army officials, COR, and contractor management.
Attention to detail and ability to maintain audit-ready property documentation.
Real ID.
Valid driver’s license; ability to travel (as required).
Ability to obtain and retain a Common Access Card (CAC) with Tier 1 Investigation.

Nice To Haves

Bachelor’s degree in Logistics, Supply Chain, Business Administration, or related field preferred; equivalent military experience acceptable.
DAU CLM031 (Property Management for DoD Contracts), NPMA Certified Professional Property Specialist (CPPS).

Responsibilities

Maintain complete and accurate records of all Government-Furnished Property (GFP) and Contractor-Acquired Property (CAP).
Ensure accountability, utilization, and disposition of property in accordance with FAR 45, DFARS 252.245-7003, AR 710-2, AR 735-5, and DA PAM 710-2-1.
Conduct regular property inventories, reconcile discrepancies, and prepare adjustment documentation.
Monitor receipt, issue, storage, movement, and disposal of government property.
Manage property records within PIEE modules, including the GFP Module, Wide Area Workflow (WAWF), and Property Management Applications.
Upload, validate, and update government property records in PIEE to ensure compliance with contract requirements.
Support contractor staff in using PIEE for property transactions, acceptance, and reporting.
Ensure timely submission of reports and certifications required by DCMA and the Contracting Officer.
Prepare and submit required property management reports (e.g., Loss, Damage, or Destruction [LDD] reports, utilization reports, and annual inventory certifications).
Support internal and external audits conducted by DCMA, DCAA, or Army auditors.
Maintain audit-ready documentation at all times.
Provide guidance and training to site personnel on proper handling, safeguarding, and reporting of government property.
Develop and maintain property management SOPs in compliance with ISO 9001:2015 and contract requirements.
Ensure personnel understand procedures for receipt, storage, transportation, and turn-in of property.
Identify risks related to property accountability and implement corrective/preventive actions.
Recommend process improvements to strengthen compliance and efficiency in property management.
Collaborate with QA/QC staff to ensure integration of property management into overall site quality system.