Property Administrator

Aston Carter•Richmond, VA

5d•$26 - $26•Onsite

About The Position

The Property Administrator provides comprehensive administrative, accounting, and tenant-relations support to a commercial property management team. The role helps ensure accurate documentation, smooth day-to-day operations, and professional customer service for tenants, contractors, vendors, and internal stakeholders. It is suitable for detail-oriented candidates interested in building a career in property management, including candidates with limited or no prior experience who are motivated to learn. This is a contract position based fully onsite in a professional commercial property management office in Richmond, Virginia. The role follows a standard full-time schedule and may require working beyond a typical eight-hour day or 40-hour workweek when business needs require. The position uses standard office technology, Microsoft Office, and property management and accounting systems such as Yardi. Compensation is $26.44 per hour. Eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave.

Requirements

Proficient knowledge of Microsoft Word, Excel, and PowerPoint.
Strong administrative skills, including data entry, document management, and email communication.
Ability to provide high-quality customer service in a professional office environment.
Willingness to learn new software applications used in property management and by clients.
Ability to work flexible hours when necessary, including beyond standard eight-hour workdays or 40-hour workweeks.
Strong attention to detail and organizational skills to manage multiple tasks and deadlines.
Ability to work collaboratively with managers, tenants, vendors, and contractors.

Nice To Haves

One year of related administrative support or property management experience and/or training is preferred.
An associate or bachelor's degree is preferred; an equivalent combination of education and experience will also be considered.
Experience in the property management market.
Familiarity with commercial property administration and property management processes.
Experience with property management or accounting software, such as Yardi.
Experience in commercial property, property administration, or customer service.
Motivation and willingness to learn; candidates with limited or no prior experience are welcome.

Responsibilities

Provide day-to-day administrative support to managers, including office tasks, documentation, and communications.
Track and maintain tenant and contractor Certificates of Insurance to ensure compliance with property requirements.
Organize and maintain property documents, including leases, legal correspondence, service contracts, reports, and payables.
Monitor, prioritize, and respond to email communications with tenants, vendors, and internal team members.
Prepare express mail packages and manage mailing and administrative office supplies.
Maintain accurate records and follow established procedures to meet management audit requirements.
Assist with property budget preparation by gathering data, updating spreadsheets, and supporting documentation.
Enter accounts payable invoices into the accounting system, code them, and obtain payment approvals.
Collect and maintain vendor W-9 forms.
Print Aged Delinquency reports and prepare and send tenant delinquency letters as needed.
Prepare manual adjustment forms for miscellaneous tenant service requests and maintain supporting documentation.
Assist with accounts receivable, billing, and collections activities as directed.
Respond promptly and professionally to inquiries and requests from tenants, clients, contractors, and vendors.
Review and update the Tenant Handbook as needed.
Prepare tenant memos and correspondence as directed.
Coordinate tenant move-ins and move-outs, including obtaining required authorizations, documents, and approvals.
Maintain and update contact lists for tenants, employees, and contractors.
Perform other duties assigned by the manager to support the property and management team.