Property Administrator
About The Position
Provide support to upper management and administrative duties as assigned. This role involves providing full administrative support, including phone support, typing reports, filing, and distribution of correspondence. It also includes scheduling and coordinating meetings/special events, assisting in lease administration activities (tenant contacts, insurance information), and generating reports. The position requires preparing and coordinating bid proposals, service contracts, and approved invoices, as well as assisting in the bidding process and ensuring compliance with company policies. The Property Administrator will prepare and code invoices for approval, ensure the office is stocked with necessary supplies, and maintain the property maintenance work order system, preparing monthly reports for the Property Manager. Additionally, they will maintain the property purchase order system, manage lease and contract files, foster positive relationships with tenants and clients, and track service calls. The role also involves assisting with monthly and quarterly management reports and annual budget preparation, and processing management and maintenance staff hours, tenant bill back invoices, expense reports, monthly meter readings, and check requests.
Requirements
- Proficiency in Microsoft Office Suite
- Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information
- Customer service experience preferred
Nice To Haves
- Bachelor Degree preferred
Responsibilities
- Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
- Schedule and coordinate meetings/special events, as requested
- Assist in lease administration activities, including tenant contacts and insurance information; generate reports
- Prepare and coordinate bid proposals, service contracts and approved invoices.
- Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures
- Prepare and code invoices for Property Manager’s approval
- Ensure office is stocked with office supplies and other required items to maintain the office
- Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
- Track and file contracts and insurance certificates; maintain follow-up system for expirations
- Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
- Maintain the property purchase order system
- Maintain lease and contract files, as well as other files located within the property management office
- Promote and foster positive relationships with tenants and clients and track service calls as required
- Assist with monthly and quarterly management reports as well as annual budget preparation
- Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
Benefits
- health, vision, and dental insurance
- flexible spending accounts
- health savings accounts
- retirement savings plans
- life, and disability insurance programs
- paid and unpaid time away from work
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
