Property Administrator (48527)
Two Coast Living•Rocky Hill, CT
•$24 - $26•Onsite
About The Position
As a Property Administrator, you'll be the operational backbone of one of our multifamily communities. Working alongside the Property Manager, you'll oversee the administrative, financial, and compliance functions that keep the property running efficiently while providing exceptional service to residents, vendors, and your on-site team. This is more than an administrative position—it's an opportunity to become the organizational engine behind a successful apartment community.
Requirements
- Experience managing office operations, staying organized, and balancing multiple priorities with accuracy and efficiency.
- Comfortable with rent collections, reporting, invoice processing, budgeting, and the financial side of property operations.
- Accuracy and attention to detail; staying ahead of deadlines, keeping exceptional records.
- Genuinely enjoy helping people and creating a professional, responsive experience for residents and vendors.
- Communicate clearly, confidently, and professionally with residents, vendors, and teammates.
- Experience with property management software (such as Entrata), Microsoft Office, and other digital tools.
- Take initiative, embrace challenges, and bring solutions.
- Excellent verbal and written communication skills with the ability to write and speak clearly and free of typos or grammatical mistakes.
- Treats everyone with respect and dignity, accepts responsibility and takes ownership of tasks, follows through on commitments, and maintains confidentiality.
- Excellent organizational skills and attention to detail, strong time management skills with a proven ability to meet goals and deadlines.
- Proficiency in using social media platforms and review management tools.
- Experience in customer service, communications, or a related field.
- Ability to function well in a fast-paced, high-volume environment.
- Proficient with Microsoft Office Suite or related software.
- Proven experience in an administrative support role in a professional office environment.
- Discretion and confidentiality when handling sensitive information.
Nice To Haves
- Previous multifamily property management experience is highly preferred.
- Experience with Section 8/Housing Choice Voucher (HCV) programs, including certifications, recertifications, income verification, and compliance documentation, is highly preferred.
- A bachelor's degree in business administration or a related field is preferred.
Responsibilities
- Manage daily administrative operations, maintain organized records, process paperwork, and ensure deadlines never slip.
- Assist with rent collections, delinquency management, invoice processing, deposits, reporting, budgets, and other financial functions.
- Maintain resident files, oversee lease documentation, assist with affordable housing compliance, and ensure records remain accurate, complete, and audit-ready.
- Provide exceptional customer service by assisting residents with questions, resolving concerns, and creating a positive experience from move-in through move-out.
- Partner with the maintenance team to monitor work orders, coordinate vendor communication, track apartment readiness, and ensure timely follow-up.
- Support the Property Manager with reporting, operational initiatives, special projects, and the day-to-day business functions.
- Anticipate needs, improve processes, and find solutions that make life easier for residents, teammates, and leadership alike.
Benefits
- Medical, dental, vision, life insurance, and a 401(k) plan with auto-enrollment after 60 days.
- Vacation time, paid sick leave, and paid holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
