Property Administrator

Prometheus Real Estate Group•Walnut Creek, CA

29d•Onsite

About The Position

Our Commercial team is looking for a Property Administrator to oversee our California Walnut Creek Commercial Real Estate Management Office. This role requires someone who is detail oriented, a great multitasker and an excellent communicator. The Property Administrator will be responsible for overseeing the daily office operations, financial transactions across the commercial portfolio, and more.

Requirements

High school diploma or general education degree (GED) required.
Minimum of two (2) years in an office administration role.
Minimum of one to two years in residential or commercial property management.
Minimum of one year of accounts receivable, accounts payable, invoicing, and billing experience.
Ability to focus and maintain attention to performance of tasks and to work and complete assignments on time despite frequent stressful, emergency, critical or unusual interruptions.
Effective written communication, active listening, and verbal articulation.
Microsoft Office proficiency.
Strong math and Excel skills.
Basic accounting experience is preferred, with the ability to review and understand ledgers.

Nice To Haves

Bachelor's degree is preferred.
Experience as a property administrator is preferred.

Responsibilities

Oversee daily office operations.
Manage financial transactions across the commercial portfolio.
Serve as the first point of contact for tenants, visitors, vendors, and employees, providing a seamless customer experience.
Answer phones, support emergency service requests, and welcome new tenants.
Oversee office invoices, code accounts payable, and review accounts receivable.
Prepare and review contracts.
Prepare various reports.
Oversee accurate rent billing.
Review operating expenses.
Maintain insurance policies.
Monitor budgets for accuracy and variance.
Oversee the updating of department's policies and procedures.
Create a fun office team environment.
Order supplies and plan team events.

Benefits

Medical
Vision
Dental: 100% Company-paid plans (including eligible dependents) and affordable buy-up options
Life Insurance
Accidental Death & Dismemberment Insurance
Long Term Disability
Behavioral Health Program Accessible 24/7
Tax-Free Flexible Spending Accounts
401(K) Retirement Plan with Employer Matching
Recognition & Rewards Program (Torch)
Vacation: 10 days per year with accrual increasing over time
Anniversary Vacation: 40-hour Vacation Granted at Tenured Milestones
Sick Leave: 9 days per year
12 paid holidays, including your birthday!
Paid Volunteer Time
Tenure-based Housing discounts
Educational Assistance, Tuition Reimbursement
Referral Bonus