Project Support Specialist

Ghostwerks•Wharton, NJ

1d•Onsite

About The Position

Ghostwerks is seeking an organized and driven Project Support Specialist to assist project teams with coordination, scheduling, and administrative support tasks. This role is ideal for someone who thrives in a fast-paced environment, is highly detail-oriented, and enjoys working collaboratively across teams. The Project Support Specialist will help track project progress, maintain project documentation, coordinate schedules, and support overall project execution to ensure tasks are completed on time and efficiently. Ghostwerks is a Service-Disabled Veteran Owned Small Business (SDVOSB) that specializes in navigating the intricate landscape of the defense and civilian government space. Ghostwerks is committed to providing the highest quality support and services to our customers. We offer a wide range of services, including Solution Engineering, Mission Readiness, Technology Solutions, Engineering Support, and Government Contractor Support. Our services are designed to help organizations of all sizes achieve their goals and reach their full potential.

Requirements

Must be a U.S. Citizen
Must be able to successfully obtain a Security Clearance
Background in Government contracting preferred
Proven experience as a Project Coordinator, Project Support Specialist, or similar role
Experience using project management software such as MS Project
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Ability to work effectively in a team-oriented environment
Proficiency in Microsoft Office Suite, especially Excel and PowerPoint
Strong attention to detail and problem-solving skills
Ability to manage multiple priorities in a fast-paced environment
Attention to detail
Written and verbal communication
Multi-tasking in fast-paced environments
Problem-solving and critical thinking
Team collaboration and interpersonal skills
Scheduling and calendar management
Meeting coordination and minute-taking
Project documentation and record keeping
Risk identification and issue tracking
Data entry and reporting accuracy
Process improvement and workflow organization
Ability to prioritize competing deadlines
Administrative and operational support
Resource coordination and logistics support
Confidentiality and professionalism

Responsibilities

Assist in coordinating project tasks and ensuring deadlines are met
Track project progress and communicate issues or delays to the Project Manager
Prepare and maintain project documentation, including status reports, meeting minutes, and project files
Maintain and update project schedules, databases, and project management tools
Provide administrative support to project teams, including scheduling meetings and coordinating communications
Assist with development and maintenance of project plans and timelines
Participate in project meetings and provide support as needed
Track action items and follow up on outstanding tasks to ensure timely completion
Coordinate communication between internal teams, customers, subcontractors, and stakeholders
Prepare presentations, reports, and briefing materials for leadership reviews
Assist with data collection, reporting metrics, and project performance tracking
Maintain document control and ensure project documentation complies with company and customer requirements
Support contract deliverables and compliance tracking
Assist with risk management activities and issue resolution efforts
Help identify process improvements to increase project efficiency and organization
Support scheduling, resource coordination, and logistics across multiple projects
Maintain sensitive project information with professionalism and discretion
Collaborate with internal teams to ensure project deliverables are completed efficiently