Project Support Specialist
Apex Companies•Vancouver, WA
•Onsite
About The Position
Apex Companies LLC is seeking a highly motivated administrative professional to provide both office administrative support and project support for a variety of departments within our Vancouver, Washington office. The ideal candidate will have demonstrated experience in providing excellent customer service and taking initiative to fulfill a variety of responsibilities. This role acts as the "bridge" between the technical teams and the administrative/financial side of the business.
Requirements
- Bachelor's Degree and 4+ years of relevant experience.
- Experience performing GL accounting and financial reporting
- Highly organized and strong attention to detail
- Independent thinker/self-motivated
- High degree of professionalism.
- Excellent written and verbal communication skills
- Proficient with MS Office/Excel (PowerPoint is a plus)
- Familiarity with one or more accounting operating systems.
Nice To Haves
- Deltek Vision experience is highly desired.
Responsibilities
- Prepare and support project-related administrative tasks.
- Assemble and produce project documents (electronic and hard copies).
- Sample management - data entry including database management.
- Organize and maintain field equipment room.
- Assist in tracking project timelines and deliverables to help ensure on-time completion.
- Maintain accurate records, files, and project data in internal systems and shared platforms.
- Familiarity with contracts to review for accuracy, consistency, and formatting.
- Manage office mail, deliveries, supplies, and kitchen inventory.
- Maintain cleanliness in shared office spaces and coordinate office maintenance promptly with office manager.
- Organize, plan, and lead office events to promote comradery and coordinate with other offices for company events.
- Coordinate with office Green Team regarding office initiatives and creative Green Team opportunities.
- Support communication to help coordinate activities, equipment, and resources across departments.
- Identify opportunities to improve administrative processes and project documentation workflows.
Benefits
- Company-subsidized medical and dental.
- Company-paid life, short, and long-term disability.
- 401k match, tuition assistance, and more.
- Cross-training and the ability to work on a variety of projects.
- Performance-based bonuses or other incentives.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
