Project Support Specialist

Consensus Building Institute•Cambridge, MA

2d•Hybrid

About The Position

This is an opportunity for an individual to engage in the field and support a leading organization that facilitates multi-party negotiations and consensus building. A core aspect of CBI’s offerings is its project management and logistics coordination. The Project Support Specialist is a full time role and will work on a range of administrative and project-based tasks to support CBI staff and initiatives across the organization. This position is based in Cambridge, MA, and some limited travel will be expected. This position will join a cohort of junior staff and report to one of our Senior Mediators.

Requirements

Associate’s or Bachelor’s degree in relevant discipline. Work experience can be a substitute for education.
One to three years of work experience in a professional organization, such as a government agency, consulting firm, nonprofit organization, etc.
Excellent communication skills, particularly in working with a project team, including demonstrated writing and proofreading skills.
Ability to successfully handle multiple tasks and work with diverse individuals and organizations in a fast-paced environment
Detail orientation and initiative in clarifying needs and requirements for logistics, documents, and other activities and products with staff
Strong work ethic and demonstrated ability to work independently, responsibly, and diligently while also being an effective team player
Adept at cloud-based software including Google Workspace, Microsoft Office Suite, Adobe, virtual meeting platforms and online survey tools.

Nice To Haves

Interest in the conflict resolution and consensus building field and in further developing relevant knowledge and skills.

Responsibilities

Coordinate and manage virtual and in-person (as needed) logistics for project meetings, workshops and webinars, which may include securing venues, managing attendance, overseeing catering, and ordering supplies.
Assist with stakeholder assessments through tasks such as interview scheduling and logistics management, setting up surveys, etc.
Assist with the production of presentations and meeting materials, including drafting, copy-editing, formatting, etc.
Taking notes and helping to draft summaries of meetings.
Help manage proposal development, including researching, writing, collecting materials from staff, outlining and drafting, and abiding by submission guidelines and deadlines
Update and manage project websites, designing and implementing social media outreach and other engagement plans, and managing email campaigns as needed
Develop and support meeting and outreach sessions using virtual tools such as mentimeter, google forms, ideaflip, etc
Manage logistics and providing meeting support for internal initiatives, such as staff meetings, monthly practice sessions, and retreats
Serve as back-up support for the Office Manager as needed for out of office coverage
Assist in updating project schedules and budgets, as needed
Perform special projects and other duties as assigned.