Project Support Specialist- School of Medicine, Radiology and Imaging Sciences

Emory University•Atlanta, GA

About The Position

Reporting to the Associate Director for Research Programs within the Department's Research Division, the Project Support Specialist will provide administrative and operational support that enables faculty scholarship, academic advancement, and research compliance activities. This position serves as a central resource for faculty by coordinating scholarship-related processes, facilitating research administration and compliance requirements, and assisting with the preparation and dissemination of scholarly work. The project support specialist works collaboratively with faculty, departmental leaders, research administration staff, and institutional partners to streamline administrative processes, support scholarly productivity, and reduce barriers to faculty participation in research and academic activities. While available as a resource to all departmental faculty, this position plays a particularly important role in supporting early-career faculty and physicians who pursue scholarship and publication activities without extensive research support infrastructure. The specialist serves as a departmental subject matter resource for Emory Insight, Emory University's enterprise research administration system. The position assists faculty with research-related administrative and compliance processes managed through the platform, including disclosures, regulatory documentation, and other research support activities.

Requirements

A bachelor's degree and three years of project, financial and/or administrative management experience or an equivalent combination of education, training and experience.
Proficiency with Excel and Access.

Nice To Haves

Familiarity with research administration, IRB processes, research compliance requirements, conflict of interest disclosures, or related regulatory activities.
Basic knowledge of data analysis, reporting, and visualization tools, including experience developing reports and charts.
Skills in basic statistical analysis of a data set
Working in an academic medical center, higher education institution, healthcare organization, or research environment.
Supporting faculty, physicians, researchers, trainees, or academic programs.
Using research administration systems, electronic research compliance platforms, or academic portfolio management tools; experience with Emory Insight preferred.
Coordinating publications, scholarly submissions, faculty development programs, or academic advancement activities.

Responsibilities

Leads and provides project management support for a variety of projects which may involve financial administration, compiling and reviewing metrics, the upgrade of software systems, etc.
Develops and manages project time lines.
Works closely with project team/departments to identify and resolve concerns.
Assumes responsibility for timely delivery of project deliverables as scheduled.
Develops and maintains databases and reports.
Designs presentations in support of department's needs.
Tracks departmental budgets and forecasts future budget needs.
May plan and coordinates special events.
May maintain and update the departmental website.
Performs related responsibilities as required.
Serves as a primary resource for faculty regarding scholarship-related processes, resources, programs, and opportunities, with particular emphasis on supporting early-career and clinically focused faculty.
Assists faculty with the preparation, formatting, submission, and tracking of manuscripts, abstracts, posters, presentations, and other scholarly materials.
Coordinates scholarship-related administrative processes, including publication tracking, academic portfolio support, faculty profile maintenance, and curriculum vitae updates.
Serves as a departmental resource and superuser for Emory Insight, assisting faculty with research administration, compliance activities, and related documentation.
Coordinates administrative aspects of research compliance processes, including Institutional Review Board (IRB) submissions, conflict of interest disclosures, regulatory documentation, and other required approvals.
Maintains records, tracking systems, reports, and dashboards related to faculty scholarship activities, participation, and outcomes.
Assists with basic data analysis, statistical summaries, visualizations, and reporting to support departmental scholarship initiatives and decision-making.