Project Support Coordinator

Greenberry Industrial•Vancouver, WA

2d•$60,000 - $85,000•Hybrid

About The Position

The Project Support Coordinator supports the planning, execution, documentation, and successful completion of fabrication and industrial construction projects. This hybrid role is responsible for maintaining accurate project documentation, managing document control systems, preparing transmittals, supporting schedules and milestones, coordinating communication between internal departments and external stakeholders, and assisting project teams with tracking deliverables, action items, risks, changes, and project status. This position works closely with project management, engineering, fabrication, quality, procurement, logistics, vendors, subcontractors, and customers to help ensure projects are completed safely, on time, within budget, and in accordance with company and client requirements.

Requirements

High school diploma or equivalent.
Minimum of 2 years of experience in document control, project coordination, project administration, construction administration, manufacturing support, or a related role.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong organizational, multitasking, and time management skills.
Excellent written and verbal communication skills.
High attention to detail and commitment to accuracy.
Ability to manage multiple priorities, deadlines, documents, and stakeholders in a fast-paced environment.
Ability to work independently and collaboratively with project teams, fabrication teams, vendors, and customers.

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration, Project Management, Construction Management, Manufacturing, Industrial Technology, Engineering, or a related field.
2–5 years of project coordination, fabrication, production planning, or related experience.
Experience with electronic document management systems, ERP/MRP systems, or project management software such as Microsoft Project, Vista Viewpoint, Trimble, Tekla Powerfab
Familiarity with document control standards, project documentation processes, quality records, and project closeout requirements.

Responsibilities

Maintain and update document control systems to ensure project documents are current, accurate, properly stored, and easily accessible.
Review and verify documents for completeness, accuracy, formatting, and compliance with project and company requirements.
Track and manage document revisions, approvals, distribution history, and version control.
Prepare, issue, and maintain records of submittals, transmittals, RFIs, drawings, specifications, reports, meeting minutes, action logs, change requests, and other project documentation.
Distribute project documentation to internal teams, clients, subcontractors, vendors, and other stakeholders in a timely manner.
Monitor document workflows and follow up on outstanding reviews, approvals, responses, and required updates.
Ensure document control procedures are followed throughout the project lifecycle.
Assist with project closeout documentation, turnover packages, record retention, and final documentation requirements.
Conduct periodic audits of document control processes, records, and systems to ensure accuracy and compliance.
Provide training and support to staff on document control procedures, systems, and expectations.
Assist Project Managers in planning, organizing, and executing fabrication and industrial projects.
Develop, maintain, and update project schedules, milestones, deliverables, and action items.
Track project progress and identify potential schedule risks, delays, bottlenecks, or coordination gaps.
Support project kickoff meetings, coordination meetings, ongoing status reviews, and project closeout activities.
Maintain project calendars, meeting notes, action logs, deliverable trackers, and follow-up items.
Monitor production and fabrication schedules and communicate updates, changes, or concerns to project stakeholders.
Help ensure required materials, equipment, tooling, labor resources, and documentation are available when needed to support project execution.
Assist with implementation of process improvements, workflow enhancements, and production optimization initiatives.
Coordinate with project teams to resolve documentation, material, scheduling, or communication issues that may impact production or delivery.
Serve as a liaison between internal departments and external customers, vendors, subcontractors, and contractors.
Initiate and facilitate continuous communication regarding project requirements, schedules, deliverables, priorities, changes, and documentation needs.
Coordinate meetings, prepare agendas, document meeting minutes, and follow up on assigned action items.
Escalate project issues, risks, delays, or documentation concerns to project management as needed.
Support clear and consistent communication between project management, fabrication, quality, procurement, vendors, and customers.
Work with procurement and project teams to support timely ordering, tracking, and delivery of materials, equipment, and project-related resources.
Monitor supplier delivery schedules and communicate potential impacts to project timelines.
Coordinate inventory and material requirements to support project execution.
Assist in identifying and resolving material shortages, delivery concerns, or supply chain disruptions.
Track project expenditures, purchase-related documentation, change requests, and budget-related information as directed.
Ensure project documentation and coordination activities support company quality standards, safety requirements, and applicable procedures.
Support quality audits, inspections, corrective action tracking, and compliance documentation.
Assist with compliance documentation and regulatory recordkeeping requirements.
Monitor project changes and assist with assessing impacts to project scope, schedule, cost, documentation, and resource requirements.
Support mitigation plans, contingency planning, and issue resolution to minimize project disruptions.
Promote continuous improvement, accuracy, accountability, and effective project execution.