Project Support Administrator
About The Position
United Integrated Services (USA) is seeking a Project Support Administrator to join their team. The Project Support Administrator will be responsible for implementing and maintaining Construction Coordination/Logistic/Shared Services/Construction Progress procedures for ongoing construction projects. This role will provide support to various stakeholders with project specifications, safety regulations, and inspection processes. The Project Support Administrator will also provide administrative support to the system/Project management team as needed. This is an onsite position located in North Phoenix.
Requirements
- High School Diploma/GED.
- Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams). Excel skills are a must.
- Experience with Document control.
- Ability to learn and master Smartsheet/ACC/Viewpoint etc.
- Excellent organizational and time management skills. Highly detail-oriented.
- Ability to act with integrity, professionalism, and confidentiality.
- Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
- Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
- Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
- Excellent verbal and written communication skills in English.
- Must have and maintain a valid driver’s license.
- May be required to travel to other sites within Arizona to perform certain work functions.
Nice To Haves
- Applicants with a bachelor’s degree in science, Engineering, or Construction Management, or a related field is a plus.
- 2+ years of construction or administrative support experience is a plus.
- Strong knowledge of construction methods, shared services process, quality control standards and industry practices.
- Familiarity with project management systems, inspection procedures, and regulatory standards.
- Experience or familiarity in Smartsheet is a plus.
- Experience with ACC Autodesk Construction Cloud is a plus.
- Ability to communicate in Mandarin, preferred.
- Experience with commercial construction projects, particularly large-scale developments.
- Verbal communication skills in Mandarin.
Responsibilities
- Maintain accurate records of Facility work permits, work authorization, scaffolding requests and other documents, ensuring all documentation is properly filed and accessible to relevant stakeholders.
- Schedule and plan meetings and appointments, create a master schedule for all team members.
- Take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations. Create flow charts or other types of presentations to assist team members.
- Maintain daily log of job site occurrences.
- Assist the leaders with invoice, payment control and all administrative related tasks.
- Work with safety teams to ensure compliance with safety protocol and guidelines.
- Support internal and external quality audits and prepare necessary documentation.
- Identify areas for improvement in construction management processes and recommend solutions to enhance the overall quality of construction deliverables.
- Ability to create, maintain, manage and administer Smartsheet.
- Assist in compiling quotes from property owners.
- Assist the PM in implementing training courses for new hire employees.
- Other responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
