Project Specialist (Strategic Marketing and Communications)

Temple University • Philadelphia, PA

7d • Hybrid

About The Position

Temple University's Strategic Marketing and Communications Division is seeking a Project Specialist to execute integrated marketing and communications campaigns that support the university's goals of enhancing brand reputation, increasing audience engagement, and driving revenue growth. Reporting to the Associate Director of Systems and Project Operations, the Project Specialist independently manages marketing projects across traditional media, digital media, and print collateral, ensuring deliverables are strategically aligned, completed on schedule, and of high quality. The role also supports larger campaigns and institutional initiatives in partnership with marketing strategists and cross-functional teams.

The Project Specialist models effective project management practices and supports the consistent use of project management tools, standardized workflows, and best practices. The position evaluates and improves processes, promotes collaboration, and helps enhance the division's project management system, Wrike. Additional duties may be assigned.

Requirements

• Bachelor's degree in marketing or a related field, or an equivalent combination of education and experience.
• At least 3 years of directly related experience managing projects and relationships in a full-time professional environment.
• Experience with Wrike or similar project management tools for planning, configuration, and tracking.
• Proficiency in Microsoft Office.
• Ability to manage multiple projects in a fast-paced environment while maintaining accuracy.
• Ability to prioritize effectively and meet deadlines.
• Ability to adapt quickly to different environments and openness to new processes and technologies.
• Ability to work in a continuous improvement environment, receive feedback positively, and demonstrate personal accountability.
• Strong interpersonal and problem-solving skills and ability to collaborate with colleagues and campus partners.
• Willingness to address issues and resolve them collaboratively.
• Strong attention to detail and ability to use data and insights to inform decisions.
• Ability to work well under pressure, independently, and efficiently.
• Demonstrated ability to work collaboratively as part of a cross-functional team and promote high performance and continuous improvement.
• Demonstrated time management skills.
• Ability to handle confidential matters with discretion.
• Ability to monitor the work of others, mentor staff, and manage performance through regular feedback.

Responsibilities

• Support cross-functional project teams and marketing strategists in executing projects, timelines, creative briefs, reviews, and reporting.
• Collaborate in planning and executing larger-scale campaigns and institutional initiatives aligned with university priorities and divisional objectives.
• Configure and manage project frameworks in Wrike and file management systems in SharePoint, optimizing organization and accessibility.
• Develop and maintain complete, accurate, and accessible project documentation.
• Gather input from departmental teams, monitor and report project progress and outcomes, and provide actionable insights based on performance metrics.
• Identify project risks, recommend solutions, and escalate concerns when needed.
• Promote clear communication, organized documentation, and adherence to standardized processes and naming conventions.
• Evaluate and refine project workflows, templates, and systems to improve efficiency, collaboration, and continuous improvement.
• Model project management best practices and recommend and implement system enhancements.
• Partner with the Associate Director of Systems and Project Operations to maintain and improve the Wrike platform.
• Build collaborative relationships across Strategic Marketing and Communications and promote alignment, open communication, and shared accountability.
• Communicate independently with external partners and vendors as needed to coordinate project requirements.
• Promote positive communication, diplomacy, collaboration, and team morale.
• Pursue professional growth and continuous learning in marketing, project management, and leadership.
• Serve as a resource and role model for process discipline, collaboration, and best practices on cross-functional teams.
• Attend staff events as needed, including occasional nights and weekends.
• Perform additional duties as assigned.

Benefits

• Hybrid work schedule
• Full medical, dental, and vision coverage
• Paid time off
• 3 personal days
• Tuition remission for eligible employees and their dependents
• Generous retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level