Project Specialist - Board of Trustee Office (Secretary of the Board of Trustee Office)
About The Position
The Project Specialist provides general administrative and coordinating support for activities and projects in the Board of Trustees Office. The role supports the University’s Board of Trustees and the Senior Vice President and Secretary of the Board, providing project management and high-level administrative support in a fast-paced, high-volume environment. Reporting to the Assistant Secretary, the position handles meaningful and often confidential work requiring sound judgment, strong attention to detail, initiative, and effective collaboration with senior university leaders and external constituents. The role provides exposure to university governance, institutional decision-making, and higher education administration.
Requirements
- High school diploma or graduation equivalent.
- Five years of progressively responsible experience providing administrative support; additional education may substitute for required experience under the JHU equivalency formula.
- Good judgment, problem-solving ability, and critical-thinking ability.
- Ability to work well at a fast pace.
- Demonstrated ability with office desktop technology, including Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
- Positive attitude, flexibility, eagerness to collaborate, and a strong sense of professionalism.
- Advanced proficiency in operational oversight, oral and written communications, process improvement, project documentation, project management, report writing, research and analytical skills, and workflow management.
- Availability for some evening and weekend work.
Nice To Haves
- Bachelor’s degree.
- High proficiency with Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
Responsibilities
- Perform varied administrative support functions for recurring and ad hoc projects and specialized operations.
- Develop administrative processes and workflows.
- Assist with planning and development.
- Provide reports and summaries as requested.
- Resolve administrative issues and problems.
- Assist with business and financial processing, including budget reconciliation, expense reimbursements, and invoice payments.
- Foster institutional relationships and collaborate and liaise with individuals across the institution.
- Serve as the primary administrative support person for the Board of Trustees Office, communicating with Trustees, Johns Hopkins senior leadership, and their staff.
- Coordinate events, including Commencement, Convocation, campus visits, and other special events.
- Monitor and collect information for archival purposes.
- Implement Board meetings, which may involve out-of-state venues.
- Draft letters and other correspondence.
- Track and ensure timely processing of travel, expense reimbursement, purchasing, budget, and other transactions through JHU systems; reconcile office financial transactions and resolve related financial issues.
- Prepare the compilation and distribution of certain Board meeting materials.
- Assist with the annual publication and online updates of the Trustee Handbook.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
