Project & Space Coordinator

UWM•Pontiac, MI

4d•Onsite

About The Position

The primary responsibility of the Project & Space Coordinator is to oversee the smooth execution of projects and manage our current occupancy and space plans using CAD. This role involves coordinating activities, resources, equipment, and information to ensure project success and efficient space utilization. The Coordinator will document project needs and decisions, track occupancy, and provide strategic planning assistance to senior leadership.

Requirements

Bachelor’s degree and/or 1-2 years of experience in project management.
Associates degree or higher in Architecture or a related field.
Proficient using CAD in a professional environment.
Knowledge of reading blueprints.
Working knowledge in the building or construction trades.
Strong analytical and problem-solving skills.
Ability to work under pressure and a flexible schedule, including nights and weekends as required.
Experience with task scheduling, resource assignment, and project management practices.
Excellent client-facing and internal communication skills.
Excellent written and verbal communication skills.
Solid organizational skills, including attention to detail and multitasking.

Nice To Haves

Knowledge of using ServiceNow.

Responsibilities

Coordinate internal resources and third parties/contractors for the flawless execution of projects on time and within scope
Track and analyze project performance, expenditures, procurement, and report any possible or current blockers, risks, overflows, or deficits.
Assist in defining project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.
Collect management requirements and transform them into the project’s pipeline.
Work with resource management on resource planning, availability, and allocation according to the project timeline.
Translate requirements into tasks, schedule, and assign tasks.
Communicate to Leadership/stakeholders changes in project scope, schedule, and costs.
Track and analyze project performance, cost performance, schedule, and report to management on changes, suggesting improvements as needed.
Report and escalate issues to leadership as necessary.
Create and maintain comprehensive project documentation.
Close projects and documentation, passing project deliverables to operations.
Audit and track the movement of personnel utilizing AutoCAD and third party seat mapping software
Provide monthly internal occupancy reports to leadership, detailing space allocation and costs.
Work with departments to validate space and occupancy information in the property database.
Interact with Department admins: to maintain and ensure the accuracy of CAD drawings.
Create / update CAD drawings using AutoCAD and Service-Now to reflect changes on the internal website, ensuring occupancy allocations are kept current.
Coordinate personnel relocations with Team Leaders, IT, and United Services.
Physically visit teams to verify the accuracy of data/information.
Assist in the construction planning and design of new spaces.

Benefits

Paid Time Off (PTO) after just 30 days
Additional parental and maternity leave benefits after 12 months
Adoption reimbursement program
Paid volunteer hours
Paid training and career development
Medical, dental, vision and life insurance
401k with employer match
Mortgage discount and area business discounts
Free membership to our large, state-of-the-art fitness center, including exercise classes such as yoga and Zumba, various sports leagues and a full-size basketball court
Wellness area, including an in-house primary-care physician’s office, full-time massage therapist and hair salon
Gourmet cafeteria featuring homemade breakfast and lunch
Convenience store featuring healthy grab-and-go snacks
In-house Starbucks and Dunkin
Indoor/outdoor café with Wi-Fi