Exhibit Space Coordinator

Pacific National Exhibition • Vancouver, BC

2d • Onsite

About The Position

The Pacific National Exhibition (PNE) is seeking an Exhibit Space Coordinator for a seasonal, contract position from June to September. The PNE is an iconic BC institution with a 116-year history, operating on an annual budget of over $70 million. It generates revenue through its summer Fair, Playland amusement park, and a year-round portfolio of events, in addition to park care and facility maintenance. The PNE aims to create memorable experiences for guests, employees, and the community, guided by its core values of Enthusiasm, Excellence, and Evolution. The Exhibit Space Coordinator will report to the Manager, Fair & Festival Operations and will be responsible for assisting in the planning and implementation of the Fair’s Exhibit Space Program, which includes food concessionaires, marketplace exhibitors, special exhibits, and attractions. This role involves providing administrative support for vendor accreditation, contracts, and communication, as well as assisting with event day logistics and operations for the vendor program.

Requirements

• 1-2 years of general office experience
• Excellent communication and organizational skills
• Superior time management and multitasking skills, with the proven ability to prioritize tasks and manage a variety of diverse projects with minimal supervision.
• Strong computer skills and be proficient with Microsoft Office suite applications (Excel, Word, PowerPoint).
• Must be available to work extended hours and work weeks during events and peak periods.
• Successful candidates must undergo a Criminal Record Check.

Nice To Haves

• Previous event Management, event Planning or program implementation experience is considered an asset.
• Ability to foster effective and positive working relationships with internal and external contacts including special interest groups.
• Detail-oriented
• Strong organizational skills
• Eager self-starter
• Motivated by fast-paced environments
• Skilled at problem-solving
• Effective communicator
• Committed to striving for excellence

Responsibilities

• Provide administrative support for processing of exhibit space applications, forms, contracts, and invoices.
• Update exhibitor accounts: process exhibitor agreements, track payments, manage contracts and maintain records and reports.
• Support accreditation requirements (IDs, passes, parking) for Fair vendors, contractors, sponsors, and entertainers.
• Facilitate daily onsite operations of the exhibit space vendor programs such as, event move in and move out logistics, event day communication and operations as well as maintaining effective communication with the vendors to address questions and concerns.
• Assist with the implementation of a concessionaire point of sale conversion and act as a support resource for external vendor group.
• Assist in administering and executing on-site Fair programming as determined.
• Provide administrative support for other Fair and Festival department needs.
• Performs other related duties as required.

Benefits

• Opportunity for free or discounted tickets to shows, events, sports games, and much more
• Staff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food Stands
• Competitive compensation package
• Opportunity to create lasting memories and friendships!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees