Project Scheduler

Mesa Associates•Edwardsville, IL

38d

About The Position

Mesa Associates, Inc. is seeking a Project Scheduler that will work closely with project managers, engineers, and client stakeholders to support the successful delivery of power delivery and substation design projects. The Project Scheduler plays a key role in developing, maintaining, and communicating project schedules to ensure accuracy, transparency, and alignment between Mesa’s clients and their stakeholders.

Requirements

Competent in Microsoft Project and / or Primavera P6
Understanding of project controls, scheduling, prioritizing and critical path method (CPM).
Excellent communication and interpersonal skills for collaboration with engineers, project managers, and clients.
Strong analytical and organizational skills to manage multiple priorities and team action items both internal and external efficiently.
Advanced proficiency in Microsoft Excel for data analysis and reporting.
Ability to interpret and apply written schedule criteria from utility clients in comparison with scope of work documents.
Willingness to travel for client site visits, meetings, and conferences as required.

Nice To Haves

Familiarity with power utility generation, substation, communication and line design projects and related engineering lifecycles is preferred.

Responsibilities

Develop, maintain, and monitor project schedules in Microsoft Project and/or Primavera P6 in accordance with client requirements and internal Mesa standards.
Conduct client site visits especially during project forming phases to align expectations, review schedule progress, and gather updates.
Update project schedules regularly, ensuring alignment between engineering deliverables, client milestones, and program objectives.
Generate and present weekly “lookahead” reports summarizing progress, upcoming tasks, and schedule performance.
Coordinate with stakeholders to assess schedule impacts and resource needs.
Track new projects and ongoing changes, ensuring updates are communicated timely to clients and other stakeholders.
Facilitate internal and external meetings, as needed, to review project status, discuss risks, and implement schedule adjustments as needed.
Support project managers in controlling schedule performance, analyzing variances, and identifying potential bottlenecks
Prepare and distribute key performance indicators (KPIs), earned value insights, and trend analyses to leadership and clients.
Maintain documentation for baseline schedules, revisions, and change approvals.
Promote consistency in scheduling practices and contribute to process improvement initiatives.
Demonstrate professionalism, ownership, and adaptability while managing multiple projects at varying stages of design and execution.