Project & Sales Coordinator

Control Touch Systems, LLC•Watterson Park, KY

13d•Onsite

About The Position

The Project & Sales Coordinator is an entry-level development role providing direct support to the Sr. Director of BHS Operations and, as assigned, members of the Business Development, Estimating, and Project Management teams. The position is intentionally broad, with work spanning commercial, operational, technical, and administrative activities according to business priorities. Assignments may include project financial analysis, bid-document and schedule reviews, assistance with estimates and budgets, procedure development, preparation of internal and customer-facing materials, process improvement, and development of tools and workflows, including AI and automation solutions. The successful candidate can take a general objective, gather information, ask appropriate questions, and independently move an assignment toward completion, even when instructions are not fully defined. The role offers exposure to the full lifecycle of ControlTouch's business and is intended to build the skills and business knowledge that may support future growth in Project Management, Business Development, Estimating, or other organizational roles. The position works in an office and at field locations in a collaborative, engaging, success-driven culture. General office hours are Monday through Friday, 7 a.m.–4 p.m. or 8 a.m.–5 p.m.; hours may vary at job sites to meet project requirements.

Requirements

Strong intellectual curiosity and demonstrated ability to learn unfamiliar subjects quickly.
Excellent written and verbal communication skills.
Strong analytical, critical-thinking, and problem-solving abilities.
Ability to work effectively on loosely defined assignments and develop a path forward with limited direction.
Self-starter with a strong sense of ownership and personal accountability.
Ability to shift quickly among priorities, functional areas, and types of work while maintaining organization and attention to detail.
Comfort performing both detailed administrative work and higher-level analytical or technical assignments.
Ability to organize and analyze large amounts of information and communicate findings clearly.
Strong interpersonal skills and ability to work effectively with employees at all levels of the organization.
Ability to recognize when additional information or direction is required and proactively seek it.
Strong proficiency with Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
Interest in learning and applying emerging technologies, including artificial intelligence and automation tools.
High degree of professionalism, discretion, and sound judgment.
0–3 years of relevant professional experience.
Strong analytical skills and attention to detail.

Nice To Haves

A bachelor's degree in Engineering, Construction Management, Business, Finance, or a related technical or analytical field is preferred; candidates from other educational backgrounds may also be considered if they demonstrate strong analytical and problem-solving skills.
Prior experience in project management, estimating, construction, engineering, sales, or business operations is beneficial but not required.

Responsibilities

Provide day-to-day support to the Sr. Director of BHS Operations and other team members or functional areas as assigned.
Assist Business Development, Estimating, and Project Management with analytical, technical, administrative, and coordination activities based on business priorities.
Support Project Managers with analysis of project budgets, costs, forecasts, change orders, commitments, and other project information.
Assist in developing and reviewing project budgets, estimates, schedules, bid packages, proposals, and supporting documentation.
Review project and opportunity documentation to identify missing information, inconsistencies, risks, action items, and follow-up needs.
Help develop, document, and implement standard operating procedures for Business Development, Estimating, Project Management, and related functions.
Develop and improve templates, trackers, reports, dashboards, checklists, and other tools for commercial and project activities.
Support the development of AI-enabled tools, automation, and other technology solutions to improve efficiency, consistency, visibility, and decision-making.
Conduct research and analysis related to customers, projects, opportunities, costs, schedules, processes, and other business needs.
Prepare internal reports, presentations, meeting materials, customer-facing documents, and other communications.
Participate in meetings across Business Development, Estimating, Project Management, Engineering, and Operations; capture requirements, decisions, action items, and follow-up activities.
Coordinate information across departments and follow up with stakeholders to ensure assigned activities are completed.
Take ownership of special projects and loosely defined assignments by developing an approach, gathering information, coordinating with stakeholders, and driving work to completion.
Perform administrative and organizational tasks for the Sr. Director of BHS Operations as needed.
Support continuous improvement initiatives across commercial and project execution functions.
Develop a working understanding of ControlTouch's technical solutions, estimating practices, project management processes, customers, and business model.
Perform other duties and special assignments based on evolving business needs.