Project Manager - Healthcare Equipment Planning, Hybrid, Pittsburgh PA

Highmark Health • Pittsburgh, PA

4d • Hybrid

About The Position

This position provides project management support for the planning, procurement, and deployment of medical equipment for capital construction projects across Allegheny Health Network entities. The role coordinates clinical, technical, design, procurement, construction, vendor, and facility stakeholders to manage equipment scope, budgets, schedules, logistics, installation, and documentation. It requires strong organization, communication, and attention to detail while managing multiple projects and helping improve equipment planning processes. The position requires on-site work at a hospital-based CRES office at least three days per week.

The role serves as a key liaison among project and clinical teams and participates in projects from initiation through closeout. It maintains equipment and project planning documentation, supports inventory reuse and procurement activities, coordinates deliveries and installation, and communicates project status, risks, disruptions, and safety considerations. The Project Manager also contributes to process improvements, equipment standards, lessons learned, and knowledge transfer.

Employees must comply with the company’s code of business conduct and policies, including HIPAA and information security requirements, and protect confidential customer information. A driver’s license is required.

Requirements

• Bachelor’s degree, or relevant experience and/or education as determined by the company in lieu of a bachelor’s degree.
• Three years of experience in the Architecture, Engineering, or Construction industry.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Willingness and ability to learn new software applications.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Strong team-oriented approach with a positive and collaborative work style.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Ability to work onsite at least three days per week at a hospital-based CRES office.
• Driver’s license.

Nice To Haves

• Project Management Professional (PMP) certification.
• Working knowledge of medical equipment and healthcare processes.
• Demonstrated experience with project management software, including e-Builder and Smartsheet.

Responsibilities

• Serve as the primary liaison among CRES Project Management, clinical staff, clinical engineering, supply chain, Network IT, design teams, manufacturer representatives, facilities leaders, and other stakeholders.
• Participate in project, user group, CRES, and stakeholder meetings from initiation through closeout to define equipment scope, confirm deliverables, establish roles and responsibilities, and align teams on schedules, quality standards, and measures of success.
• Develop and maintain equipment lists, cut sheets, vendor drawings, milestone and final budgets, delivery and installation schedules, and logistics plans in coordination with project, design, procurement, and construction teams.
• Assess existing equipment inventory for potential reuse; coordinate decommissioning or relocation; obtain vendor quotes; support ordering; and work with Procurement Project Administration to resolve invoice disputes.
• Coordinate with IT and clinical engineering on networking, review nonstandard equipment requests, receive and inspect onsite deliveries, address damaged or missing goods, and oversee equipment installation, tagging, and inspection documentation.
• Communicate project status, construction activities, logistics impacts, schedule risks, disruptions, shutdowns, safety considerations, and emergency response needs to project teams, site support teams, facility leaders, jurisdictional authorities, and executive stakeholders.
• Identify, recommend, and implement process improvements; contribute to equipment standards, departmental improvement initiatives, lessons learned, and knowledge transfer across CRES pillars and facilities teams.
• Demonstrate accountability, professionalism, reliability, diplomacy, teamwork, and sound judgment while representing AHN, CRES, and Highmark Health and supporting shared objectives.
• Perform other duties as assigned or requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level