Project Manager (Mechanical/HVAC)

Maini•Staten Island, NY

4d•Hybrid

About The Position

We are seeking an experienced Project Manager with a strong mechanical/HVAC construction background to oversee commercial and residential projects from inception through completion. The role manages project schedules, budgets, subcontractors, field crews, procurement activities, and project documentation, ensuring projects are completed safely, on time, within budget, and in accordance with quality standards. It requires hands-on leadership and coordination with internal teams, subcontractors, vendors, engineers, and clients while maintaining customer satisfaction throughout the project lifecycle. The position is based in Staten Island, NY, and is hybrid, with approximately 20% onsite and 80% remote work. It is a direct-hire, full-time role.

Requirements

Minimum 5 years of Mechanical Project Management experience.
Strong HVAC construction project management experience.
Experience managing commercial and/or residential mechanical projects.
Proven track record of delivering projects on time and within budget.
Experience managing field personnel, subcontractors, vendors, and project stakeholders.
Strong understanding of HVAC systems, mechanical construction, RFIs, RFPs, CORs, submittals, change orders, shop drawings, and project scheduling.
Ability to manage multiple projects simultaneously.
Strong analytical and problem-solving skills.
Excellent verbal and written communication skills.
Strong organizational and leadership abilities.
OSHA 30 and/or SST Certification.
Proficiency with Microsoft Excel, Microsoft Outlook, and Microsoft 365.

Nice To Haves

Experience with Procore, Bluebeam, PlanGrid, and Textura.
Construction Management certifications.
Mechanical contractor background.
Experience managing large-scale HVAC installation projects.
Knowledge of construction estimating and proposal preparation.

Responsibilities

Manage RFIs (Requests for Information), RFPs (Requests for Proposal), CORs (Change Order Requests), submittals, and project documentation.
Oversee multiple installation crews and subcontractors simultaneously.
Attend project meetings and ensure project milestones and schedules are achieved.
Develop, maintain, and update project schedules.
Coordinate and maintain communication with clients, subcontractors, suppliers, and project stakeholders.
Negotiate subcontractor and vendor contracts.
Procure, review, and submit shop drawings and equipment submittals for engineering approval.
Release, track, and manage equipment orders through installation.
Schedule site deliveries, shutdowns, inspections, and coordination activities.
Conduct site walk-throughs and field verification to ensure quality, productivity, and compliance.
Monitor installation progress and proactively address project challenges.
Prepare, price, negotiate, and submit change orders.
Develop Operation & Maintenance (O&M) manuals.
Prepare project closeout documentation and turnover packages.
Perform field surveys and prepare project proposals as required.
Maintain accurate email correspondence and project records.
Keep projects within budget while meeting contractual requirements.
Promote job-site safety and regulatory compliance.