Project Manager

City of Grand Rapids•City Hall 300 Monroe Ave NW Grand Rapids, MI

22d

About The Position

This is a high-level management position over the planning, design, and construction of capital project work. The position is established to ensure high quality review and professional management oversight occurs on all projects from the department. The position is responsible for the comprehensive management of projects, including budget control, quality assurance, timely completion, efficient integration, communication, and administration of the projects’ planning, design, and construction processes. This position will also support the planning for Vital Streets and sidewalks including overseeing community engagement during the planning phase to define scope prior to design. A significant objective for the position is to achieve continuous improvement in engineering services and customer service levels for the clients related to the projects. General duties will also involve direct supervision of subordinate professional and paraprofessional permanent, interim and seasonal staff, and outside consultants. This position will report to the Assistant City Engineers and to the City Engineer as required.

Requirements

Possession of a bachelor’s degree Civil Engineering
A minimum of 10 years’ experience in the field of civil engineering
A minimum of 5 years performing duties as a Project Manager
Professional development training/classes in Project Management or Administrative Supervision
Must be a Registered Engineer in the State of Michigan
Extensive project management experience over engineering and/or architectural services
Effective administrative management principles, methods, systems and practices
Preparing proposals including defining client expectations, project understanding, scope of work and establishing associated fees all in conjunction for soliciting work
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
Performing a variety of duties, often changing from one task to another of a different nature
Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Assigning, prioritizing, monitoring, and reviewing work assignments
Project management, scheduling and time management
Problem solving and analysis
Perform licensed engineering project work and provide technical assistance
Perform schematic functional layout for work related to road right-of-way, process piping, parking, facility layout and other types of work in order to express written understanding of client expectations
Establish and implement department policies, initiatives, and financial processes related to project budgeting and project work flow development
Analyze difficult and complex issues and make recommendations for proper resolution along with the ability to uphold the contract documents and handle conflict resolution within the terms of a construction contract
Resolve complex problems both orally and in writing
Establish and maintain effective working relationship with other employees, city officials, and representatives from governmental and other agencies

Nice To Haves

An equivalent combination of training and experience

Responsibilities

Executes an administrative process involving initial and check point follow up meetings with project owners (departments/other public entities) to ensure clear communication and understanding of client needs and expectations for projects are met, as well as effectively addressing comments and questions
Communicates internally and externally to keep client departments, community partners, and citizens informed of project scope, schedule, budget, and risk working to mitigate unplanned interruptions.
Provides supervision of assistants and subordinate staff; manages the activities of the professional and support staff assigned to the project team; handles employee personnel issues (counseling, disciplinary, complaint issues) which may arise.
Facilitates meetings as necessary at every level to communicate the project requirements of both design and construction engineering services provided by the department; develops project agreements and proposals as needed with support from staff.
Establishes a quality assurance plan for each project and develops a project budget, staffing requirements, scope and schedule; monitors and evaluates project metrics to ensure requirements will be met upon project completion.
Coordinates and manages the project bidding and negotiation process; works with outside consultants, contractors, and suppliers for engineering services to ensure construction timelines and financial commitments are met.
Monitors project schedules and budgets; makes recommendations for corrective steps to address issues; assists with resolving problems which may adversely affect either a project schedule or budget goal as they arise.
Coordinates the collection of all data pertinent to projects, including surveys, codes, soil reports, and other required information.
Conducts and evaluates the development of schematics, design development, final design, and construction documents in the production of working drawings; conducts progress reviews during production of reports and construction documents to ensure a quality project; coordinates and schedules advisory meetings and quality control reviews as needed.
Manages the selection of outside consultants and coordinates their work with department service needs.
Manages the bidding and contractor selection process for projects.
Establishes and implements an integrated process for execution of the projects; includes oversight for the efficient and effective development of schematics, preliminary, and final design development of projects with the construction plan design.
Completes and maintains all project documentation for records.

Benefits

Medical, Dental, and Vision starting on Day 1
6% employee 401a contribution with employer matching (6% or 7% based on bargaining unit)
Employee & Employer contributions to Retiree Health Savings Account
Voluntary benefits such as term life insurance, flexible spending accounts, accidental insurance, disability insurance, and deferred compensation plan options
Twelve Paid Holidays
Paid Vacation and Sick Time
Paid parking (if applicable)
Employee Home Ownership Incentive
Tuition Reimbursement and professional development opportunities
Paid Parental Leave
Employee Assistance Program with free mental health counseling
Comprehensive Wellness program with a health and wellness incentive
Employee Discounts and Perks