Project Manager

US Facilities•Suffolk, VA

5d•Onsite

About The Position

U.S. Facilities, Inc. is seeking an experienced Special Projects Administrator to work on a project in Suffolk, Virginia. The position develops project and contract packages for operations projects and administrative service and construction division contracts, coordinates project planning and procurement-related activities, and provides project administration and technical support. The role also supports operating policies, regulatory compliance, accounting and budget activities, purchasing, and long-range planning. This is an essential position, and duties are required during emergency situations when designated by VDOT/Project Management. The work is primarily indoors in a controlled environment during business hours, though some outdoor work may be necessary. A 90-day probationary period is required. Pre-employment screening includes a fingerprint-based Criminal History Records Check and drug screening. Applicants must be at least 18 years old and hold a Virginia driver’s license in good standing; a DMV records check is required.

Requirements

Bachelor of Science degree in Civil Engineering or Project Management, or 10 years of practical, related experience.
10 years of relevant experience is desired.
Experience in contract development and delivery.
Strong communication skills and ability to conduct monthly project progress meetings.
Strong computer skills and ability to learn VDOT-based computer systems.
Ability to interpret plans and contracts.
Must be at least 18 years of age.
Virginia driver’s license in good standing; valid driver’s license required.
Must pass a pre-employment drug screen and fingerprint-based Criminal History Records Check; DMV records check required.

Nice To Haves

Knowledge of Hampton Roads highway infrastructure is strongly desired.
PMP certification or knowledge of PMP PMBOK methodology.
Experience conducting constructability reviews.

Responsibilities

Develop and provide project administrative reports to the Project Administrator and client.
Develop complete scopes of work, plans, specifications, and construction schedule packages ready for agency procurement for operations projects.
Work with end users to develop Administrative Service Division contracts.
Prepare estimates in Excel for Administrative Service Division and Construction Division contracts.
Coordinate with applicable parties to ensure advertisement packages comply with applicable standards.
Coordinate project planning, establish work plans and critical target dates, guide team members, and prepare final contract packages for review and award.
Manage contract development project bid proposals and cost estimates.
Provide technical support to engineers and/or technicians.
Interpret plans and contracts and conduct constructability reviews.
Provide routine schedule and expenditure reports and job-status information to the Project Administrator and client.
Conduct monthly project progress meetings.
Assist in developing and administering operating policies.
Review and interpret applicable local, state, and federal regulations, and coordinate compliance with applicable rules, regulations, and policies.
Monitor and coordinate accounting activities as appropriate and prepare internal management reports.
Participate in budget planning and management as required; may coordinate and administer purchasing of supplies and/or equipment.
Contribute to planning, coordination, development, and implementation of long-range goals and objectives.
Respond to internal inquiries regarding administrative policies, procedures, and practices, including evaluating the applicability of special-project requests.
Plan and coordinate complex administrative assignments and special projects within and across departments; gather, organize, and assess information and develop recommendations.
Perform other duties as assigned by a supervisor and/or USF Senior Project Manager.
Perform required duties during emergency situations, including inclement weather, disaster response, and emergency operations, when designated as required.