Project Manager - Facilities Planning

Stony Brook University•Town of Brookhaven, NY

5d•$76,407 - $95,509

About The Position

The Project Manager in the Facilities Planning Department provides project planning and implementation services, working directly with the Associate Director for Facilities Planning. The role manages projects across Stony Brook Medicine locations, including community physician practices and administrative offices throughout Long Island, hospitals, and other clinical facilities. The position requires professionalism, organization, attention to detail, the ability to manage multiple projects concurrently, and the ability to work independently or as part of a group with minimal instruction and oversight. Expertise in Microsoft Office, particularly Outlook, Word, and Excel, is required; project management software experience is also required. The Project Manager plans clinical practice and office renovations, relocations, and new locations; coordinates design and construction; and manages construction activities, contractors, vendors, and trades personnel. The role manages procurement documents, bids, contracts, and purchase orders in compliance with New York State procurement guidelines. It also tracks project costs, materials, schedules, changes, and documentation, coordinates furniture, fixtures, and equipment, and communicates project activities and progress to stakeholders.

Requirements

Bachelor’s degree and at least 5 years of experience in hospital facilities planning or facilities and construction project management; alternatively, 10 years of relevant experience in lieu of a degree.
Knowledge of NYSDOH, FGI, CMS, TJC, and other regulatory processes.
Experience using ProjectMates or other project management software.
Active New York State driver's license.
Expertise in Microsoft Office, with emphasis on Outlook, Word, and Excel.
Ability to manage multiple projects concurrently and work independently or in a group with minimal instruction and oversight.
Professionalism, organization, attention to detail, and self-direction.
Degree verification documentation, such as a diploma or official transcript, must be included with the application.
Resume/CV must be included with the online application.

Responsibilities

Manage projects at Stony Brook Medicine locations, including community physician practices, administrative offices, hospitals, and other clinical facilities.
Provide space planning for clinical practice or office renovations, relocations, and new locations.
Create and review Requests for Qualifications for services or commodities; create bid documents and Requests for Proposals; analyze and level bids; and maintain project-related contracts and purchase orders.
Confirm compliance with New York State procurement guidelines as required.
Develop and coordinate design and construction plans for assigned projects.
Provide project and construction management to trades personnel and contract labor performing new construction and renovation work.
Track time and materials to keep projects within funding constraints and allowable performance periods.
Initiate requests for adjustments, time extensions, and scope changes when required.
Maintain complete project documentation and provide bi-monthly status briefings to the Associate Director of Facilities Planning.
Establish regular progress and coordination meetings with contractors and vendors.
Notify practice administrators, department heads, and their designees about project activities, scheduling, and progress.
Coordinate with other units to minimize disruption to building occupants, systems, utilities, and other operational elements.
Coordinate furniture, fixtures, and equipment purchases, deliveries, and installations to meet project schedules.
Maintain project records, files, and reports, and record change orders.