Facilities Planning, Sr Project Manager

Stony Brook University • East Setauket, NY

5d • $100,000 - $135,000

About The Position

At Stony Brook Medicine, the Facilities Planning, Sr Project Manager provides project management services for the design of new facilities and alterations to existing facilities. The work includes identifying and diagnosing existing system conditions, developing design solutions, preparing construction documents, and confirming that completed construction remedies identified problems. When external design consultants are engaged, the role participates in planning, reviews design and final construction documents, and inspects completed work for compliance with specifications. The incumbent develops project programs and manages them within schedule and budget. For projects requiring outside architectural or engineering services, the incumbent procures services through RFP/RFQ processes, manages resulting contracts, and coordinates project work. The position works closely with Fire Safety, Environmental Health and Safety, the hospital community, and outside consultants and contractors.

The role supports projects at Stony Brook Medicine locations across Long Island, including community physician practices and administrative offices, Stony Brook Hospital, the Ambulatory Care Pavilion, Ambulatory Surgery Center, Southampton Hospital, and Eastern Long Island Hospital. It involves collaborating with hospital administration, physicians, and clinical staff on strategic planning for hospital-space additions and renovations intended to improve the quality and efficiency of patient care.

The position develops and coordinates design and construction plans; prepares and reviews procurement documents; assesses existing conditions and proposed corrective work; collaborates on estimates, scopes, and value engineering; and adapts designs to clinical and code-compliance needs. It coordinates internal staff and external consultants, manages construction work, tracks time and materials against project funding and schedules, maintains project records, and reports project status to the Associate Director, Facilities Planning. The incumbent also coordinates project activities with hospital departments, minimizes disruption to building occupants and operations, coordinates furniture, fixtures, and equipment, and mentors junior project managers.

A Bachelor’s degree and at least seven years of experience in hospital facilities planning or facilities and construction project management are required. Healthcare-related experience must include involvement with clinical and administrative staff in planning; design and code compliance; presentations of preliminary drawings and prototypes; preparation or revision of drawings and construction documents; consultant and contractor coordination and supervision; and oversight of building construction or alteration. Working knowledge of relevant healthcare, safety, and building codes and standards is preferred. The position requires degree verification and submission of a resume/CV with the application. It may be designated essential during institutional emergencies and may require respiratory protection. The anticipated salary range is $100,000–$135,000 per year.

Requirements

• Bachelor’s degree.
• At least 7 years of experience in hospital facilities planning or facilities and construction project management.
• Healthcare-related experience involving collaboration with clinical and administrative staff in planning.
• Healthcare-related experience with design and code compliance, preliminary drawings and prototypes, and preparation or revision of drawings and construction documents.
• Healthcare-related experience coordinating and supervising consultants and contractors and overseeing building construction or alteration.
• Ability to manage project schedules, budgets, procurement, contracts, design coordination, construction, and project documentation.
• Ability to analyze existing conditions and proposed corrective work using documentation and on-site observations.
• Degree verification is required; applicants must upload supporting documentation with their application.
• Resume/CV must be included with the online application.
• Before starting, the selected candidate must complete a pre-employment physical examination and receive medical clearance, complete an electronic reference check with at least three professional references, pass a four-panel drug screen, meet regulatory pre-employment screening requirements, and provide copies of any required New York State licenses or certificates.
• The position may require wearing respiratory protection, which may prohibit facial hair.
• The position may be designated essential and may require remaining at or reporting to work during an institutional emergency.

Nice To Haves

• Working knowledge of Department of Health codes, TJC requirements, ASHE, ASHRAE, ASTM, applicable building codes, and Facilities Guidelines Institute Guidelines for Design and Construction of Hospitals.

Responsibilities

• Manage design projects for new facilities and alterations to existing facilities, including diagnosing existing system conditions, developing solutions, preparing construction documents, and confirming completed work remedies identified problems.
• Participate in planning, review designs and final construction documents, and inspect completed work performed by external design consultants to ensure compliance with specifications.
• Develop project programs and manage projects within established schedules and budgets.
• Obtain outside architectural and engineering services through RFP/RFQ processes, manage resulting contracts, and coordinate project work.
• Work on projects at Stony Brook Medicine facilities throughout Long Island, including community physician practices, administrative offices, hospitals, and ambulatory care locations.
• Consult with hospital administration, physicians, and clinical staff on strategic planning for additions and renovations to improve the quality and efficiency of patient care.
• Create and review RFQs, prepare bid documents and RFPs, analyze and level bids, and maintain contracts and purchase orders; confirm compliance with applicable New York State procurement guidelines.
• Develop and coordinate design and construction plans for assigned projects.
• Analyze and assess corrective measures and connections to new work using written and drawn documentation and on-site observations.
• Work with the Construction Estimator to develop estimates and scopes of work, and perform value engineering when indicated.
• Coordinate or implement design revisions to meet clinical and code-compliance needs; review designs with code compliance and fire safety managers.
• Determine and complete Pre-construction Risk Assessments and Infection Control Risk Assessments as required by TJC.
• Coordinate work with internal staff, including electrical and architectural designers, draftspersons, and support staff, as well as outside design and engineering consultants.
• Provide project and construction management for trades and contract labor performing new construction and renovation work.
• Track time and materials to keep projects within funding constraints and allowable performance periods; initiate requests for adjustments, extensions, and scope changes when needed.
• Maintain complete project documentation and provide bi-monthly status briefings to the Associate Director, Facilities Planning.
• Survey the hospital environment to verify construction complies with hospital regulations, Department of Health codes, TJC requirements, ASHE, ASHRAE, ASTM, applicable building codes, and FGI hospital design and construction guidelines.
• Establish progress and coordination meetings with contractors and vendors; notify relevant practice administrators, department heads, or designees about project activities, schedules, and progress.
• Coordinate with other units to minimize disruption to building occupants, systems, utilities, and operations.
• Maintain contacts with government agencies, professional organizations, and other institutions to support planning activities.
• Maintain project records, files, and reports, and document change orders.
• Coordinate furniture, fixtures, and equipment purchasing, delivery, and installation to meet project schedules.
• Mentor and guide junior project managers.
• Perform other professional duties as assigned.

Benefits

• Comprehensive benefits, including generous leave, health insurance, and participation in the state pension system.
• Some full-time positions may include location pay; the posting specifies $4,000 location pay for UUP full-time positions.
• Some positions may include supplemental shift differentials, depending on the position and shift.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior