Project Manager - Facilities, Planning & Sustainability

Anaheim Union High School District • Anaheim, CA

1d • Onsite

About The Position

Under the direction of the Executive Director of Facilities, Maintenance, & Operations, perform responsible administrative, analytical, and investigative duties related to facilities planning. This role involves managing, planning, and coordinating assigned activities in areas such as student housing, boundaries, development, State School Building Program, facility planning, facility design, and facilities construction. The Project Manager will also coordinate facility programs with other local agencies and assist with the development of programs to finance and fund the facilities program.

Requirements

• Bachelor's degree from an accredited college or university with major coursework in engineering, architecture, construction management, public administration, or a related field.
• Three (3) years of professional experience in construction or facilities planning and project management.
• Possession of a valid, appropriate California driver's license at time of appointment, and throughout employment in a position in this classification.
• Proof of current California auto liability insurance at time of appointment, and throughout employment in a position in this classification.
• Personal transportation for job-related travel throughout the District.

Nice To Haves

• Substantial experience in educational facility planning and/or construction/project management.
• Additional project management experience can be substituted for up to four years of the required education on a year for year basis.

Responsibilities

• Develops and maintains the School Facilities Program (SFP) master file and generates individual project applications; prepare project applications and monitor with State representatives.
• Coordinates applications for various state and Federal programs; Maintains inventory of portable classrooms; makes recommendations concerning lease renewal as appropriate.
• Assists in the development and updating of the Facilities Master Plan, Educational Specifications, and Materials Standards.
• Serves as a liaison between the Facilities department and other entities, such as the California Department of Education, and other entities; Confer with District staff, consultants, and other representatives regarding planning requirements, schedules, and issues that arise.
• Integrates services of architects, legal counsel, and technical and financial consultant representatives as they affect facilities planning activities and ensure that services are being adequately provided.
• Develops surveys, educational specifications and other informational studies; meets with State administrators to review facility and enrollment data.
• Coordinates the identification, selection and acquisition of school sites; implements legal procedures required in the land acquisition; coordinates other capital facilities projects for adherence to design and timelines such as renovations, air conditioning and energy conservation.
• Obtains and evaluates enrollment projections to establish eligibility to participate in the SFP; prepares analysis and projections of facilities needs including results achieved in relation to annual and long-term facility plans.
• Coordinates the preparation of school fee justification studies.
• Assists with the preparation of Board Agenda items and presentations.
• Coordinates and prepares boundary studies and demographic data; prepares District enrollment projections; develops student housing plans based upon enrollment housing needs; updates site capacity data.
• Evaluates the cost-effectiveness, environmental risk, technical feasibility and integration capability of sustainability projects and initiatives in new construction and modernization; makes appropriate recommendations.
• Coordinates the flow of information between District administrators, architects, governmental agencies, legal counsel and others involved in the District funding sources, grants, site acquisitions, school design, or construction process.
• Serves as project manager and District representative for the construction, and renovation of District facilities and facilities projects.
• Develop scope of work and prepare corresponding bid packages.
• Plans, coordinates, manages, and oversees various projects from inception through inspection for occupancy related to the renovation, modernization, and construction of District facilities.
• Maintains project records, incorporates applicable information into site files, records cost data, and provides such reports as required relating to facilities, construction and/or the School Facilities Program.
• Complies with requirements of the California Environmental Quality Act; maintain data and prepare informational reports for long- and short-range planning, including housing demographics, enrollment projections and school housing needs.
• Assists in the preparation of notices of exemption, negative declarations, and other environmental documents.
• Leads/Participates in all preconstruction activities; coordinates constructability reviews; assists in the development of construction phasing and scheduling; oversees the procurement and installation of interim housing units; assists in bidding process, job walks, analysis of bids before final contracts are awarded and pre-construction conferences.
• Prepares Request for Proposals (RFP) and Request for Qualifications (RFQ) and makes recommendations for professional services contracts.
• Reviews the work of the project architect or engineer to ensure the design and construction remains within the scope and budget of the project; Manages consultants, oversee scope of work, and administer contracts; evaluates scope of project and makes appropriate recommendations for changes.
• Coordinates, implements, and monitors budgets, schedules, project management and control documents on construction projects from inception to project completion; estimates cost and timelines for projects.
• Prepares and supervises project schedules, timelines, milestones, and periodic status reports.
• Manages facility relocations, logistics, procurement of 21st century classroom furniture.
• Coordinates District Sustainability Initiatives, including: Energy Management Strategy, Storm Water Management Program, Water Efficiency Program, Climate Action Planning, Campus Sustainability Plan Implementation, Solid Waste Reduction Programs, Transportation Management Program, and other initiatives as identified.
• Assures that the District participates in available grants and utility company incentive and rebate programs; tracks grants, incentives and rebates received and administers the incentive application process.
• Actively participates in the design phase of bond projects and reviews technical specifications to ensure sustainability practices are implemented in design and construction of bond projects.
• Develops and implements the District's sustainability program standards and goals.
• Interpret current or governmental regulations and legislative issues relating to school funding and construction; advise and counsel district administrators.
• Prepare routine and special reports for the Board of Trustees and correspondence to private and governmental entities related to facilities projects; research and respond to inquiries from a broad audience regarding most Facilities-related aspects of the Department and the District.
• Prepare and monitor project and operating budgets, including support for obtaining funding; Utilize a variety of advisory data and information such as budgets, architectural and construction plans, and specifications.
• Provide project coordination and management support to the Facilities Department.
• Reviews and approves specifications, bid documents, and contracts.
• Research and maintain current knowledge of laws, codes, rules, and regulations related to assigned duties.
• Participate in site map development.
• Participate in master planning, facility assessment, and program development for capital improvement projects.
• Maintain locally formatted documents reflecting approval status of all District projects in the State School Building Program.
• Research and respond to inquiries regarding aspects of the District's participation in the State School Building Program.
• Advise and counsel District administrators on laws relating to planning, construction, and maintenance services.
• Represent the Department at various organizations and committee meetings.
• Prepare original and amended applications and documentation for construction and renovation projects.
• Coordinate planning of modifications/additions to new construction, modernization, relocatable classroom program, and deferred maintenance.
• Negotiate, review, and analyze contracts for professional services and real property.
• Research and apply federal, state, and local policies, materials, opinions, and trends regarding planning and construction matters.

Benefits

• 100% employer contribution towards employee and family premiums
• Sick leave, holidays, bereavement and emergency leaves.
• Public Employees Retirement System (PERS). Employee contribution is 7% of gross earnings.
• Medical, dental, vision care, behavioral health and life insurance for the employees and their dependents (for employees working 20 hours or more per week).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level