Project Manager

City of Philadelphia • Philadelphia, PA

31d • Onsite

About The Position

The mission of the Office of Homeless Services (OHS) is to make homelessness rare, brief and non-recurring. OHS works collaboratively with a broad-based network of public and private providers focused on utilizing practices that are informed by data, honor the different perspectives of all stake holders and are trauma informed. OHS works to maximize resources while monitoring emerging trends, tracking progress, and shifting priorities as needed. OHS serves as the Collaborative Applicant for the US Department of Housing & Urban Development’s Continuum of Care Program (CoC) for the City of Philadelphia. The CoC is the community wide planning body designed to make homelessness rare, brief and nonrecurring; provide funding for these efforts to nonprofit providers, and work in partnership with state and local agencies to quickly rehouse homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities; promote access to and effect utilization of mainstream programs; and optimize self-sufficiency among those experiencing homelessness.

Requirements

• Bachelor’s Degree from an accredited college or university required; Master’s Degree preferred.
• At least four years’ experience in supervision and management; four years’ experience in program or grant administration.
• Experience in non-profit or government setting addressing housing or other social services.
• Or any equivalent combination of education and experience deemed to be acceptable by the Personnel Department.
• Ability to physically perform the duties of the position.
• Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time; Manages project team activities.
• Relationship Management – Develops and maintains harmonious relationships with key stakeholders to ensure positive and productive program/project outcomes.
• Attention to Detail – Directs multiple project details; Develops specific timelines; Drives all entities to project completion; No detail too small to overlook.
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates excellent group presentation skills; Participates in meetings.
• Written Communication – Writes clearly, persuasively and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Innovation – Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.
• Interpersonal skills
• Decisiveness
• Problem-solving skills
• Effective delegation skills
• Time management skills, including calendar management and goal setting
• Strong communication, collaboration and management skills
• Ability to provide direction, multitask, manage budgets and deadlines
• Advanced computer skills and well-versed in numerous computer applications and scheduling tools
• Knowledge of project management best practices and processes

Nice To Haves

• Master’s Degree preferred.

Responsibilities

• Supports the planning team with required HUD Continuum of Care governance structures and related committees to ensure they are functioning effectively to address the needs and the priorities of the CoC.
• Review and analyze federal and local regulations and priorities; national trends and best practices; and assessment and performance data to design, in partnership with OHS leadership and staff, homeless service providers, and people with lived experience of homelessness, strategies to ensure that Philadelphia’s homeless assistance system is informed and equipped to effectively and efficiently make homelessness rare, brief, and non-recurring in Philadelphia.
• Working closely with a variety of stakeholders, managing the processes to develop, implement, and monitor Philadelphia’s strategic plan and related strategies and action steps to accomplish OHS’ mission.
• Utilize data analysis to recommend policy and system changes to align with a high-quality, trauma informed, person-centered, efficient homeless assistance system that effectively serves people experiencing homelessness and their unique strengths, needs, and experiences.
• Develop and implement workplans for CoC activities and agency needs.
• Coordinate community-wide efforts to make homelessness rare, brief and nonrecurring (strategic plan, community meetings, etc.)
• Coordinate and collaborate with other P3 units to improve configuration, quality and system performance.
• Work closely with P3 management, P3 team members and across OHS divisions to establish project needs, deadlines, budgets and develop project plans.
• Coordinate across the division to assist with large projects and initiatives.
• Facilitate, coordinate and organize logistics of the PA-500 CoC annual Point in Time Count Report to the P3 Deputy Director regarding goals and action steps of special initiative and projects
• Local CoC Competition and HUD Competition support
• Other duties as assigned

Benefits

• Unlimited FREE public transportation all year long through SEPTA’s Key Advantage program.
• 8 weeks of paid parental leave.
• Comprehensive health coverage for employees and their eligible dependents.
• Wellness program offers eligibility into the discounted medical plan.
• Paid vacation, sick leave, and holidays.
• Generous retirement savings options.
• Eligibility to participate in the Public Service Loan Forgiveness program.
• Access to a wide range of tuition discounts and scholarships (10% to 40% savings) from over a dozen esteemed colleges and universities, potentially extending to spouse and dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior