Project Manager

Kaufman Lynn Construction•Delray Beach, FL

About The Position

The Project Manager is directly responsible for project success by managing client relations, achieving positive financial results, and following company requirements and contractual obligations. The role manages projects from beginning to end, delivering within budget and schedule, meeting high quality standards, and satisfying the client. The Project Manager is expected to demonstrate mastery of Assistant Project Manager skills and responsibilities, use Procore proficiently, apply negotiation and conflict-resolution skills, and work with attention to detail in a team environment. The position provides direct oversight, mentoring, and accountability for the Project Engineer and Assistant Project Manager assigned to the project, as applicable. The Project Manager is primarily stationed at the jobsite office and performs light physical activities such as frequent jobsite walking and climbing stairs. As a salary-exempt associate, hours may fluctuate based on project needs and may include after-hours, weekend, or holiday work; salary is intended to compensate for all hours worked. The position is also intended to provide training and experience toward becoming a Senior Project Manager. The Project Manager participates in preconstruction, manages project financials and scheduling, oversees quality, safety, security, cleanliness, administration, stakeholder relationships, and closeout, and develops project team members. Responsibilities include coordinating subcontractors and project personnel, maintaining compliance with contracts and company procedures, monitoring project performance, and ensuring timely and accurate project documentation and reporting.

Requirements

Demonstrated mastery of the skills, roles, and responsibilities of an Assistant Project Manager.
Ability to manage and deliver a project from beginning to end within budget and schedule, to high quality standards, and to client satisfaction.
Solid negotiation and conflict-resolution skills.
Proficiency in all aspects of Procore.
High attention to detail and ability to work in a team environment.
Ability to perform light physical activities, including frequent jobsite walking and climbing stairs.
Ability to work variable hours as project needs dictate, including some after-hours, weekend, and holiday work.
Strong understanding of general conditions costs and divisions 2–16.
Ability to understand P6 schedule logic.
Thorough understanding of the company’s Building Better Buildings Program, Health and Safety Program, subcontract agreements, and project procedures.
Ability to understand and apply prime contract terms to project situations.

Responsibilities

Participate in preconstruction efforts as directed by senior leadership, including bid solicitations, quantity surveys and takeoffs, site surveys and logistics planning, scope review and bid leveling, safety planning, scheduling, and general conditions estimates.
Review project proposals or plans to determine time frames, financial objectives, staffing requirements, and resource allocation; understand general conditions costs and divisions 2–16; and write thorough scopes of work for each division.
Manage the buyout process from preconstruction department turnover through execution of all subcontracts.
Negotiate subcontractor schedules of values to ensure detail, alignment with the project schedule, and protection of company and client interests.
Complete monthly cost projections and work with the Project Accountant on updates to job-to-date costs, change orders, pending costs, financial risks, and related reports.
Ensure subcontractor and owner pay requisitions are accurate and timely according to company deadlines.
Control change management using Procore’s Change Events tool to track and process potential cost items.
Ensure compliance with company scheduling and project-controls procedures and prime contract requirements; coordinate development of the baseline schedule with the project team and subcontractors; and ensure schedule updates are completed at least biweekly and distributed to stakeholders.
Understand P6 schedule logic, forecast potential issues, identify opportunities to improve project performance, and take steps such as expediting subcontract awards and procurement, resequencing activities, and starting work earlier where appropriate.
Ensure project team understanding of roles and responsibilities under the Building Better Buildings program, coordinate with the Senior Superintendent on plans and deadlines, monitor compliance, and support accountability through notices and backcharges when warranted.
Understand and enforce the company Health and Safety Program and jobsite safety and security requirements; remain alert to safety risks; perform biweekly PM Safety & Environmental Audits; coordinate corrections with the Senior Superintendent; and support safety and cleanliness enforcement, including subcontractor cleanup and notices or backcharges when warranted.
Assist leadership with preparation and presentation of the Business Evaluation Tool Meeting.
Understand company subcontract agreement terms and review the prime contract with the Legal Department to understand its provisions and their application to project situations.
Work with project leadership to establish the work plan, budget, and staffing for each phase and arrange project personnel assignments.
Coordinate and conduct the Project Setup Meeting with required participants.
Manage the Master Compliance Tool to keep insurance certificates, bonds, OCIP/CCIP, and other paperwork current, and ensure subcontractors do not begin onsite work before requirements are met.
Oversee direct reports’ administrative responsibilities, including RFIs, submittals, drawings, and meetings management in Procore.
Build and maintain effective relationships with customers, the design team, subcontractors, suppliers, and user groups; foster collaboration, fairness, accountability, and teamwork; and maintain client relationships to support repeat profitable business.
Oversee closeout planning and coordination, including identifying and securing subcontractor and project closeout documents, compiling complete packages in the required format, and coordinating and documenting owner commissioning and systems and equipment training.
Build effective teams through recognition and development of team members’ strengths and weaknesses; encourage Positive Workplace Committee team-building events; and manage, mentor, and train direct reports.
Lead weekly one-on-one meetings with downstream direct reports and participate in required role-specific and corporate training.
Set goals and meet agreed deadlines with the supervisor during annual performance reviews; assist with onboarding and training new hires in similar roles; participate in company activities and functions when possible; and engage in industry, client, and community relations to enhance the company’s image.