Project Manager

ZERO TO THREE

17d•$85,000 - $99,000•Hybrid

About The Position

Founded in 1977, ZERO TO THREE works to ensure that babies and toddlers benefit from the early connections that are critical to their well-being and development. Our mission is to ensure that all babies and toddlers have a strong start in life. At ZERO TO THREE, we envision a society with the knowledge and will to support all infants and toddlers in reaching their full potential. Our Core Values Statement: We believe that how we do our work is as important as what we do. To learn more about ZERO TO THREE, please visit our website at zerotothree.org. You are a highly organized, A+ multitasker who thrives on being the person who is responsible for keeping the trains running. The Project Manager will serve as a key member of the communications team helping to advance ZERO TO THREE’s brand awareness and reach. Reporting to the Director of Strategic Initiatives, the successful candidate will have a proven record of accomplishment in organizing details, managing deadlines and owning end-to-end budgeting in a creative environment. This cross functional position is perfect for someone who is passionate about keeping large projects organized and is ready to serve as an ambassador for the team’s project management approach. You are motivated by moving at an ambitious pace in a high-output environment where your communicative and systems-oriented nature shines. This role offers the opportunity to take on a variety of strategic operations responsibilities and grow your skills.

Requirements

Bachelor’s degree and 5 - 7 years related experience
Exceptional organizational skills, keen attention to detail and the ability to manage multiple responsibilities effectively against timelines
Proactive team player with a positive attitude and high level of energy and the desire to work in a fast-paced environment
Demonstrated ability to provide proactive project support for a team
Strong interpersonal skills
Excellent writing and verbal communication skill
High degree of accuracy and attention to detail
Strong work ethic and a customer service orientation, as well as coordination skills
Ability to motivate team to collaborate and resolve conflict
Experience with project management tools, such as Wrike, Asana and Airtable
Must be proficient in using Microsoft Office suite; ability to learn new tools and software as required to fulfill the position’s duties

Nice To Haves

Project Management Professional (PMP) certification and experience with Agile and Scrum methodologies preferred
Experience working collaboratively with writers, designers, communications managers, and digital media specialists desired

Responsibilities

Lead large-scale, cross-departmental projects and integrated communications campaigns, serving as the primary liaison with internal stakeholders and external vendors; collaborate closely with project owners to establish project needs, oversee implementation, reporting, and archiving
Review new project requests and gather information to develop all facets of project plans, including priority level, roles, deliverables, key milestones, timelines, and budgets
Oversee the portfolio of active communications projects, ensuring alignment with organizational priorities and effective resource allocation; maintain project dashboards to track progress, provide regular updates to stakeholders, and escalate issues through the appropriate channels
Own the full lifecycle of vendor and partner relationships, including contract management, invoice tracking, and ongoing performance oversight, serving as the team's single point of contact and ensuring all vendor activity is accurate and timely
Partner with the Director of Strategic Initiatives to develop and prioritize the annual workplan, establish and refine standard operating procedures, oversee internal reporting and budget tracking, and continuously improve project management processes to ensure the smooth functioning of the team
Oversee the full management of the organization’s Asana platform, including maintenance, user training & support, and ongoing enhancements to ensure effective project tracking, cross-team collaboration, and alignment with organizational priorities
Schedule and run standups, kickoffs, and reviews as needed; manage feedback/approval loop with stakeholders on large campaigns and projects
Assist in the preparation of project and campaign reports for internal and external audiences
Perform other duties as assigned for the purpose of ensuring the efficient and effective functioning of the project