Project Manager

Capstone Logistics, LLC•Peachtree Corners, GA

About The Position

Capstone Logistics is seeking a Project Manager to lead cross-functional site startup and go-live initiatives. This role coordinates execution across Operations, IT, Finance, HR/HRIS, Payroll, Data & Reporting, Service Desk, Telecommunications, and other enabling teams to ensure successful site activation and stabilization. The Project Manager owns the project plan, timeline, risks and issues, and go-live readiness, driving alignment from planning through post-go-live transition. The ideal candidate is a proactive, detail-oriented leader who excels at coordinating complex initiatives and guiding cross-functional teams to successful outcomes. The ideal candidate is a strategic, results-driven collaborator who can guide a team of subject matter experts to success in a high-impact, visible role.

Requirements

Quickly understands operational, technical, and organizational requirements associated with new site implementations and system integrations
Serves as the central point of coordination for cross-functional implementation efforts across Operations, IT, Finance, HR/HRIS, Payroll, Data & Reporting, Service Desk, Telecommunications, and other enabling teams
Ability to work effectively with senior stakeholders to define implementation objectives and align execution plans
Conducts stakeholder analysis and establishes appropriate communication and governance structures
Develops, maintains, and executes detailed project plans to support site startup, integration build, migration, and go-live activities
Identifies cross-team dependencies, risks, and issues; proactively drives mitigation and resolution to ensure timeline adherence
Reviews and validates implementation requirements, deployment plans, and go-live readiness criteria
Drives execution through go-live, ensuring successful handoff to operational and support teams
Prepares and delivers clear, concise status reporting and go-live readiness communications
Experience managing projects involving multiple business service lines and third-party vendors
Strong working knowledge of project management methodologies and delivery frameworks (Agile, Waterfall, or hybrid models)
Ability to manage scope, milestones, risks, issues, and dependencies across multiple teams and workstreams
Strong experience using collaboration tools such as Microsoft Teams and SharePoint for documentation, communication, and status reporting
Demonstrated leadership skills in guiding cross-functional teams through complex implementation efforts
Ability to operate effectively in fast-paced, deadline-driven environments with shifting priorities
High attention to detail across both strategic planning and tactical execution
Ability to balance speed-to-market with disciplined delivery and risk management
Bachelor's degree in Business Administration, Project Management, Operations Management, Supply Chain Management, Logistics Management, Management Information Systems (MIS), or a related field.
At least 5 - 7 years of relevant experience in Implementation project management OR Relevant combination of education and experience
Proven ability to communicate effectively (written & oral) and deliver consistently strong, measurable results
Strong Smartsheet or MS Project skills, as well as proficiency with the MS Office suite
Required: PMP certification/ CSM or PSM certifications and formal training in negotiation/facilitation skills

Nice To Haves

Preferred: 3-5 years of demonstrated experience in logistics industry or similar

Responsibilities

Confirm site startup schedule, scope, and site list (e.g., partner/site type, services to be enabled, pilot exclusions, and go-live date).
Gather and validate required site leadership and contacts (Site Manager/Director/VP/SVP) to prevent workflow validation errors and misrouted access requests.
Develop and maintain an end-to-end startup plan (milestones, dependencies, owners, due dates) and communicate the critical path.
Establish governance cadence (weekly stakeholder calls; daily huddles as go-live approaches) and document decisions and action items.
Submit and manage the site startup request; ensure required data and attachments (pricing, site details, headcount, hours of operation, connectivity requirements) are complete and accurate.
Monitor auto-generated tasks, confirm they are applicable, and coordinate execution with the responsible teams; document exemptions where tasks are not required.
Identify risks, constraints, and dependencies (e.g., approvals, system lead times, integration readiness), maintain a RAID log, and drive mitigation/contingency plans.
Coordinate setup and validation across core systems (e.g., site creation/configuration, access provisioning, and role setup) in alignment with the selected startup scenario.
Coordinate IT hardware and asset readiness (ordering, configuration, shipping, and on-site delivery where needed) and confirm inventory requirements.
Coordinate telecommunications and connectivity readiness (e.g., dedicated internet/phone, routers/MiFi where applicable, connectivity validation/speed tests, and VPN/access standards).
Coordinate reporting platform readiness: confirm site mapping/codes, ensure site availability in reporting, and validate role-based access (e.g., limited vs. full reporting access by role).
Coordinate financial system setup and banking prerequisites as applicable (e.g., new site setup activities and required assignments).
Define go-live readiness criteria and run a final readiness review: confirm all required tasks are complete, tested, and signed off (or formally exempted).
Manage go-live support period: lead issue triage, coordinate fixes/workarounds, and provide frequent status updates to stakeholders.
Establish post-startup governance (weekly recurring check-ins) to resolve access, reporting, and operational gaps during stabilization.
Document lessons learned and transition open items to steady-state owners (KTLO/support teams) with clear handoffs.