Project Manager (Manufacturing)

Toyota Industries Corporation•Maryland Heights, MO

About The Position

The Project Manager develops and leads cross-functional teams to deliver projects from sale through final installation. The role works across design, procurement, manufacturing, assembly, and testing to meet customer needs while managing budget and schedule constraints. The Project Manager typically becomes involved near the end of the sales cycle, initiates a project kickoff with the responsible Sales Engineer after an order is received, and then takes primary responsibility for the project. Project Managers receive support from the Operations Group as they learn to deliver increasingly complex projects. They may also support other Project Managers on larger projects, including site management, and coordinate with the Scheduler and management team to resolve resource and schedule conflicts. The role contributes to department strategic objectives. The position includes responsibility for project financial and schedule oversight, internal resource planning, customer and supplier coordination, project documentation and correspondence, design release approvals, subcontractor selection, project close-out, and post-project service coordination. It may involve travel to customer sites of up to 40%, with travel expenses covered by Toyota Automated Logistics.

Requirements

Bachelor of Engineering or a related degree and 2+ years of related experience (listed as preferred qualifications).
Experience and/or education with basic financials.
Basic proficiency with the MS Office suite, particularly MS Excel.
Literate with MS Project and/or other Gantt chart software.
Energetic, ambitious, and hardworking.
Forward-leaning mentality and an ability to think of ways to solve problems.
Strong interpersonal skills.
Excellent written and verbal communication skills.
Must be eligible to work in the United States long-term without sponsorship.
Follow information security policies, protect confidential data, complete required training, and report suspected security incidents.

Nice To Haves

Exposure to MS Project for developing project timelines.
Ability to use AutoCAD.
Exposure to automated systems.
Ability to read electrical and mechanical drawings.

Responsibilities

Approve project-related supplier invoices and promptly return held invoices to the coordinator with the reason for holding.
Assist in creating, reviewing, and executing the department’s yearly strategic initiatives.
Assist Sales in managing escrow amounts for post-completion costs, when applicable.
Monitor budget and forecast margins for major projects, advise management of significant expected deviations, and provide updated forecasts to accounting in ERP software.
Coordinate post-project warranty and customer service issue resolution with the Service Manager.
Estimate floor-space requirements for projects in fabrication and assembly phases.
Document, publish, and present project lessons learned; capture lessons-learned videos; and ensure project close-out checklists are complete.
Estimate and direct internal resources needed to complete projects, communicating current and anticipated needs to team members.
Forward contact information to the Project Coordinator for inclusion in CRM.
Maintain organized project files, work with the support specialist to archive required documentation, and clean up the electronic file library.
Manage and publish project schedules using electronic Gantt chart software; communicate delays by project parties and maintain baseline schedules for comparison.
Obtain customer signatures on contractual documents, including functional scope and factory and final acceptance forms.
Participate in post-project victory engagements.
Provide weekly written project updates covering financial and milestone status, and publish internal and external status reports throughout the project life cycle.
Recommend the best internal Toyota Automated Logistics team for each project and take primary responsibility for subcontractor selection, with input from Sales and Management; ensure subcontractor contracts are correctly structured and use existing company templates.
Ensure the content, format, and timeliness of project correspondence and submittals, including drawings, letters, equipment and controls documentation, spare-parts lists, and purchase orders.
Review and approve design releases associated with assigned projects.
Review proposals, contracts, and new orders for accuracy and commercial and technical issues; arrange for another team member to review key documents.
Support Project Managers and Senior Project Managers on larger projects, and assist Project Coordinators and Site Supervisors in the field when needed.
Work with the Scheduler and other Project Managers to develop the global schedule and resource assignments.
Help maintain positive cash flow on projects and work with the support specialist to follow up on past-due invoices.
Perform other duties as assigned.
Travel up to 40% to customer sites; travel expenses are covered by Toyota Automated Logistics.
Follow information security policies, protect confidential data, complete required training, and report suspected security incidents.