Project Manager

Berger Communities•State College, PA

15d•Onsite

About The Position

The Project Manager will be responsible for managing daily calendars and schedules, coordinating renovations and construction projects, preparing progress reports, and supporting the purchase order and invoice process. This role involves maintaining the capital improvements budget, acting as a liaison between the Director of Capital Projects and contractors, and participating in construction and safety meetings. The Project Manager will also be involved in the bidding process, including conducting Capital Needs Assessments, writing Scopes of Work, distributing bid forms, and preparing bids for review. Additionally, the role includes creating and managing vendor contracts, ensuring timely payments, and overseeing site management activities such as meeting with vendors, confirming material delivery, and ensuring project completion for payment release.

Requirements

3-5 years experience in construction/rehab field
Multi-family, CapEx and renovations strongly preferred
Experience in all aspects of property maintenance operations capital projects management and property renovations

Responsibilities

Help maintain and manage the daily calendars and schedules as requested.
Work with Community Managers to ensure proper scheduling of apartment and other community renovations and construction.
Prepare regular reports to evaluate whether each project is being completed on time and on budget.
Support the purchase order and invoice process to ensure timely ordering and payment.
Maintain capital improvements budget.
Serve as liaison between Director of Capital Projects and Contractors.
Participate in monthly construction meetings.
Attend safety meetings and training.
Purchase supplies using standard purchase order system and proper bidding procedures.
Follow the standards for the purchase order approval process and ensure all invoices are paid within 2 weeks of project completion.
Create purchase orders, WTN numbers and invoices.
Update Capital Projects and Rehab trackers.
Ensure all vendors fill out required BRC in Ops System.
Perform site wide Capital Needs Assessment inspections to determine the existing condition of the building structure, common areas, roofs, mechanicals, and other building components.
Write detailed Scope of Work for identified Capital Projects and unit Renovations and prepare Bid forms.
Distribute prepared scope of work to a minimum of three (3) agreed upon vendors.
Prepare received bids for Director of Capital Projects.
Notify excluded bidders and create contract for approved vendor.
Create contracts for each individual project with great attention to detail.
Ensure contracts are signed and saved in the appropriate location on the server.
Manage the contract approval process including signatures and the Ops approval process.
Meet with vendors and contractors on site so they can collect appropriate information for proper bidding.
Work with Community Manager to ensure proper delivery of all materials.
Maintain capital construction schedule.
Work with Director of Capital Projects to ensure resolution to any vendor opportunities that may arise.
Confirm work is fully completed for release of payment.

Benefits

$60,000 - $70,000 per year
Bonus eligible
Health benefits start on the 1st of the month after just 30 days
Medical, dental & vision
Flexible spending accounts (medical & dependent care)
Free short- & long-term disability insurance
Free life insurance (with the option to buy more)
401k with company match
Tuition assistance program - up to $4,000/annually
$1,000 employee referral rewards
15 PTO days per year
1 volunteer time off day per year
Paid holidays and 2 floating holidays
20% rent discount at any Berger community – eligible on your first day of employment