Project Manager Show Site

Freeman•Las Vegas, NV

2d•Hybrid

About The Position

The Project Manager – Show Site applies industry and technical knowledge to communicate, coordinate, and deliver client production requirements. Serving as the primary operational anchor on-site, this role connects sales, project design, facility management, and union labor to support a seamless flow of information, optimize efficiencies, and control costs. The role oversees work from pre-production through load-in, live execution, strike, and post-event financial reconciliation, while fostering a collaborative, customer-forward environment. It also partners with Process Improvement teams to use data and site logs to refine workflows year over year, follow established Standard Operating Procedures, and communicate operational goals and expectations to union and vendor crews. The position supports the Audio Visual Production team. The role is eligible for a hybrid schedule, generally requiring work in the office and/or at a show site three days per week, based out of Las Vegas, Nevada. Travel is 50% to 75%.

Requirements

High school diploma or GED.
Minimum 5–7 years of experience in convention, trade show, hotel, or staging operations.
Minimum 3–5 years of experience in Audio/Visual project management or live event production.
Ability to read and interpret technical floor plans, rigging plots, and room layouts using tools such as Vectorworks or AutoCAD.

Nice To Haves

Bachelor’s degree in a related field.
Project Management Professional (PMP) certification.
Certified Technology Specialist (CTS) certification.

Responsibilities

Partner with National Labor and site leads to oversee staffing, new-hire paperwork, badging and credentials, and check-in procedures for union members and external vendors.
Maintain an understanding of union jurisdictions, local subarea rules, and facility guidelines.
Track daily shifts, meal-break compliance, overtime, and timekeeping records.
Foster an inclusive, supportive, and client-focused environment across technical leads, vendor crews, digital and streaming leads, and union labor teams.
Participate in facility site surveys and coordinate with venues to align technical footprints with venue rules and schedules.
Collaborate with the Project Design Team to review and adapt technical layouts for audio, video, lighting, scenic, and rigging systems within budget and safety standards.
Establish pre-production timelines; schedule and facilitate internal and external kickoff meetings; and manage deliverables through project management applications.
Review show specifications to scope, order, and stage gear, tools, and supplies with Warehouse and Event Tech Logistics teams.
Coordinate trucking arrangements and freight schedules.
Translate engineering plans into floor schedules and supervise load-in and technical integration for safe, timely completion.
Serve as the central operational point of contact for the client, facility, and show staff.
Facilitate daily shift meetings, communicate objectives, document changes, and resolve real-time technical or operational challenges.
Coordinate with Digital Services and Streaming Leads on hybrid or virtual event execution.
Direct floor teardown, equipment audits, load-out sequences, and truck loading to ensure safe and efficient site clearance.
Maintain daily operational logs covering labor use, equipment issues, order updates, and site bottlenecks.
Conduct event debriefs with clients and internal stakeholders.
Partner with Customer Solutions Managers to review purchase orders, labor costs, and invoices for accurate billing and financial closeout.
Compile post-show reports and work with Process Improvement teams to turn site documentation into updated workflows, improved systems, and enhanced service delivery.
Adapt between administrative oversight, union relations, client management, and live technical troubleshooting in high-pressure environments.
Deliver exceptional service to clients, vendors, and internal teams, and manage high-pressure situations with professionalism and urgency.
Adapt to changing technologies, venue constraints, client demands, and matrixed work environments.
Identify process gaps, assess risks, and champion ideas to improve service quality.
Meet critical deadlines independently, uphold ethical standards, and handle sensitive information responsibly.
Apply logical, analytical, and mathematical reasoning to solve complex problems where standardization is limited.