Associate Project Manager Show Site

Freeman•Las Vegas, NV

1d•Hybrid

About The Position

The Associate Project Manager – Show Site supports the on-site execution of client events by coordinating operational activities, managing show-site documentation, and providing hands-on support to Project Managers, Growth Partners, and Event Delivery teams. The role promotes operational excellence and a safety-first culture, supports accurate and timely communication with internal teams and external partners, and contributes to a positive client experience. It supports the Audio Visual Production team and is intended for individuals developing project-management skills within Freeman’s event operations environment. The position is eligible for a hybrid schedule, generally requiring work in-office and/or at a show site three days per week, based out of Las Vegas, Nevada. Work occurs in environments including show floors, warehouses, and back-of-house areas. Travel may be up to 25%, and event schedules may require extended hours, nights, weekends, or holidays.

Requirements

Strong organizational skills and ability to manage multiple tasks in fast-paced, deadline-driven environments.
Effective communication and interpersonal skills, with ability to collaborate across cross-functional teams.
Proficiency with Microsoft Office Suite and ability to learn industry-specific systems, such as floorplan tools and project-management platforms.
Ability to travel and work extended hours, including nights, weekends, or holidays, according to event schedules.
Ability to perform on-site physical tasks, including standing for long periods and navigating show floors.
Ability to lift and move materials or equipment up to 25 pounds as needed.

Nice To Haves

Experience in live events, tradeshow operations, convention services, or staging/production environments.
One to two years of experience in event coordination, operations, project support, or a related field; event production, hospitality, logistics, theater, or live events are preferred.
Understanding of event labor models, show schedules, and venue requirements.
Exposure to CAD or floorplan design tools, such as Vectorworks.
Interest in career growth toward Project Manager or Event Delivery leadership roles.

Responsibilities

Assist Project Managers with on-site project coordination, including installation, dismantle, and event execution activities.
Prepare production documents, floorplans, schedules, material lists, and crew assignments to support show-site planning.
Coordinate information flow with Operations, Growth, Warehouse, Creative, Event Technology, Exhibitor Services, and Logistics teams.
Serve as an on-site point of contact for operational questions, escalate issues, and help meet client and exhibitor needs.
Assist with vendor coordination, including deliveries, labor providers, facility contacts, and specialty service partners.
Monitor show-site progress, identify risks, conflicts, or delays, and communicate updates to the Project Manager or Growth Partners.
Capture real-time labor, equipment usage, and other billable items to support budget tracking.
Help maintain safety standards and support a safety culture on site.
Support post-show wrap-up, including production document and schedule updates, labor reconciliation, and lessons-learned reporting.
Provide professional, collaborative service aligned with Freeman values.
Participate in site surveys as needed to support event planning.
Maintain an understanding of union and labor jurisdictions and how they are applied.