Project Manager, C-TIER

University of Memphis•Memphis, TN

11h

About The Position

As Project Manager of C-TIER, this position will interface with the university as Financial Manager/Designee and with sponsors on all local, state, and federal grants and contracts. This role involves creating, managing, and revising business models, programming models, and budgets for all grants and contracts. The position is responsible for the management of funds and transactions within university systems, including negotiation and communication with sponsors. It requires frequent checks of all relevant accounts, close consultation with the Principal Investigator (PI) regarding spending, revisions, over expenditures, errors, and transfers, and processing of all PI-approved financial transactions. The Project Manager will also work with the PI and university departments to ensure compliance with the use of grant funds, manage temporary staff and student time, utilize procurement and Oracle operations, investigate abnormal transactions, and prepare monthly budget reports. Additionally, the role involves supervising administrative tasks, assisting in budget preparation and grant record management, and reviewing proposal summary forms and related paperwork.

Requirements

Bachelor’s degree
Two to five years of appropriate experience.
Relevant experience may substitute for required education.

Responsibilities

Create, manage, and revise business model, programming model and budget for all grants and contracts.
Management of funds and transactions within university systems and in negotiation and communication with local, state, and federal sponsors.
Frequent checks of all accounts (including grants, foundation, IDCR, and revenue accounts) related to C-TIER grants or contracts.
Close consultation with Principal Investigator regarding all spending, revisions, over expenditures, errors, transfers, etc.
Processing of all PI approved financial transactions and spending.
Work with PI and departments within the University to ensure compliance and fidelity with use of local, state, and federal grant funds, including match verification.
Manages and approves time for all temporary staff and students on grants.
Utilizes and performs procurement and Oracle operations to execute financial functions.
Investigates abnormal transactions and takes corrective actions when needed.
Audit, prepares, manages, approves, and reviews documents for compliance and processing.
Prepare monthly budget reports with director to go over all our grants and lead meetings with other center employees to review expenditures.
Supervise completion of administrative tasks.
Assists in budget preparation and Cayuse record development/management on grants.
Reviews all proposal summary forms, assists in preparing contract routing forms, advanced account requests, sub-award paperwork.
Create and manage student and temporary worker contracts, emeritus faculty contracts, and co-PI faculty summer contracts.
Manage communications with undergraduate, graduate students, temp employees and faculty members via Basecamp platform.
Provide guidance to faculty, staff and other employees of the centers in the adherence of University, State and Federal policies and regulations.
Supervises student and temp employees and graduate assistants on grant-funded projects.
Manage background check and clearance process for municipal districts and partnering organizations to ensure compliance with all level III clearance for working with minors.
Audit Biweekly timesheets and work with director and students when there are errors before they are approved.
Initiates and organizes recruitment, hiring (including interviewing), and training of new student and temp employees.
Coordinate with sponsors and PI/director on monthly meetings.
Manage outreach programs, including communications with, sponsors, vendors, and other stakeholders.
Develop and implement compliance tracking processes and databases.
Coordinate data collection efforts for center and grant programs.
Coordinates administrative/clerical actions which includes scheduling, reservations, communication documents.
Assists with overall project management; ensures goals and milestones are met in a timely manner; assists with management of daily project operations.
Inform center of new policies and trainings needing to be completed.
Regularly attend Admin meetings on new University procedures and initiatives as needed.
Plans, coordinates and implements special events and communicates and coordinates with different vendors and participants including developing and leading K-12 or undergraduate student training sessions.
Represents centers with diverse stakeholders; responsible for center communications with industry and community partners.
Performs other related duties as assigned.