Project Manager- Systems Engineering

Niagara Water•Diamond Bar, CA

About The Position

The Project Manager-Systems Engineering plans, implements, manages, and successfully completes major capital projects assigned by the Director of Systems Innovation. The role supports the systems engineering team by maintaining and organizing critical information across capital projects from inception through completion, coordinating interdepartmental communication and information gathering, and championing continuous improvement. The position maintains systems and documentation for warehousing technologies, working with internal stakeholders and vendors on technologies such as Automated Guided Vehicles (AGV), Warehouse Management Systems (WMS), Yard Management Systems (YMS), forklift management, Automated Storage & Retrieval Systems (AS/RS), and dock and warehouse equipment. It interfaces with developers, architects, general contractors, engineering firms, permitting jurisdictions, and contractors, and directly manages and supervises selected contractors. The Project Manager also oversees project governance, portfolio processes, procurement and vendor coordination, budgets, equipment fleets, reporting, and cross-functional project communication. The role works closely with plant and asset management teams, procurement, Finance, Plant Leadership Teams, Facility Managers, and other stakeholders to develop and implement initiatives supporting sustainability, continuous improvement, productivity, and business solutions. The position requires travel of 25%, the ability to lift up to 40 lbs., and some work in hot, cold, or confined production environments.

Requirements

At least 6 years of experience in the distribution and warehousing industry as a project/program manager.
At least 6 years of experience in the position; experience may include a combination of work experience and education.
At least 2 years of experience leading a team of project professionals; experience may include a combination of work experience and education.
Bachelor’s degree in Industrial, Mechanical, Electrical, or another related engineering discipline, Supply Chain Management, or Business; equivalent combined education and considerable experience in a similar field may be considered.
Experience in high-speed assembly, manufacturing, beverage or food industries, distribution and warehousing, material handling, or automation; experience in more than one area is preferred.
Prior use of a sophisticated ERP system, preferably Oracle Cloud applications, including OTM and WMS.
Experience with procure-to-pay (P2P) and invoicing platforms.
Strong understanding of distribution and warehouse operations and related systems such as WMS, YMS, and ERP.
Experience with warehouse automation design and capital budget evaluation, including AGV and AS/RS.
Working knowledge of equipment leasing, maintenance agreements, fixed-asset tracking, and capital request processes.
Ability to collaborate, work autonomously and accountably, identify and implement continuous improvements, and work well with teams.
Ability to build positive rapport with associates and lead by example with integrity, core values, and consistent decision-making.
Ability to work effectively in a fast-paced, multitasking environment and manage multiple projects and priorities to meet goals and deadlines.
Demonstrated project management ability to complete projects in a timely fashion.
Strong oral communication and presentation skills.
Strong written communication skills, including presenting numerical data effectively and interpreting written information.
Problem-solving skills, including timely problem identification and resolution and skillful information gathering and analysis.
Highly motivated, self-driven, organized, process-oriented, productive, efficient, and creative.
Ability to think creatively and strategically.
Experience with risk assessment, management, and contingency planning.
Advanced data analysis capabilities, including an understanding of statistics.
Contract and vendor management skills.
Experience with Microsoft Office products and project/program management software.
Ability to travel 25% and lift up to 40 lbs.; some work takes place in hot, cold, or confined production environments.

Nice To Haves

10 or more years of experience in the distribution and warehousing industry as a project/program manager.
10 or more years of experience working in the position.
4 or more years of experience leading a team of project professionals.
Master’s degree in Industrial, Mechanical, or Electrical Engineering, or Business Administration, or equivalent experience with a management focus.
Experience across more than one of high-speed assembly, manufacturing, beverage or food, distribution and warehousing, material handling, and automation.
Experience with Oracle Cloud applications, including OTM and WMS.

Responsibilities

Organize and maintain critical documents for all projects, and develop repositories of plant information and project documents.
Develop systems to improve cost analysis and budgeting for capital projects, including scenario budgeting.
Track budget consumption and manage CGR submissions through closeout.
Establish and facilitate governance processes, create roadmaps, and serve as a subject matter expert on Project & Portfolio Management (PPM) processes and applications.
Support the Systems Engineering team with purchase orders, budgets, and vendor onboarding for project execution.
Own the department’s procure-to-pay (P2P) process from purchase order creation through invoice reconciliation and approval, including P2P reporting and meetings.
Coordinate across teams to maintain the active-project list, track status, prepare summaries, and lead or participate in project prioritization meetings with senior leadership.
Oversee continuous improvement opportunities within the project management department.
Coordinate and communicate design requirements throughout each project.
Lead AGV and AS/RS design and budget evaluations for business growth, including requirements definition, vendor proposal review, and ROI analysis.
Manage the full forklift fleet lifecycle, including fleet design and specification, leasing, relocations, fleet adjustments, and equipment trials.
Oversee fleet maintenance agreements, service support, rentals, utilization tracking, and fixed-asset tracking with Finance.
Manage procurement, delivery, service setup, and ongoing support for dock and warehouse equipment.
Track and report Systems Engineering department success metrics and KPIs.
Ensure project documentation and communication among stakeholders.
Initiate, develop, and maintain relationships with suppliers and external collaborators or contributors, including national account partnerships.
Work with Procurement to develop vendor selection documents, including Requests for Information (RFI) and Requests for Proposal (RFP), considering system cost, quality, and performance.
Work with Plant Leadership Teams, Facility Managers, Supervisors, and other managers on sustainability, continuous improvement, and productivity initiatives.
Collaborate with cross-functional teams, OEMs, and internal teams to collect, analyze, and optimize data and reporting for timely, value-driven business solutions and short- and long-term strategies.
Identify and drive automation of manual administrative and reporting workflows.
Create presentations and reports for daily reporting using graphics and tools including PowerPoint, Word, SmartSheet, Oracle Cloud, and Excel.
Initiate and lead cross-functional meetings to review project status, deliverables, risks, issues, decisions, and actions.
Work with plant and asset management teams on maintenance of distribution and warehouse equipment.
Manage the third-party service call routing and invoicing platform, including site onboarding and platform administration.
Travel 25% and perform some work in hot, cold, or confined production environments; be physically capable of lifting up to 40 lbs.

Benefits

Paid time off for holidays, sick time, and vacation time.
Paid parental and caregiver leaves.
Medical coverage, including virtual care options.
Dental insurance.
Vision insurance.
401(k) with company match.
Health Savings Account with company match.
Flexible Spending Accounts.
Expanded mental wellbeing benefits, including free counseling sessions for team members and household family members.
Family Building Benefits, including enhanced fertility benefits for IVF and fertility preservation, plus adoption, surrogacy, and Doula reimbursements.
Income protection, including Life and AD&D, short- and long-term disability, critical illness, and an accident plan.
Special discount programs, including pet plans, prepaid legal services, identity theft protection, car rental, and airport parking.
Tuition reimbursement, college savings plan, and scholarship opportunities.
Competitive compensation and benefits package.
Annual bonus target of 10%.