Project Manager, Marketing

Wellvana•Nashville, TN

1d•Hybrid

About The Position

Wellvana is a national leader in value-based care enablement. As Project Manager, Marketing, you will be the connective tissue that keeps our marketing team moving — tracking timelines, removing blockers, coordinating across disciplines, and making sure the right work gets done at the right time. This role involves supporting a range of active projects across brand, growth, editorial, and partner marketing, from physician-facing campaigns and event materials to digital assets and physician engagement tools. You will build and maintain project plans, run standups, track dependencies, and keep stakeholders informed. You will work day-to-day with our creative, editorial, and growth teams, and partner regularly with Partner Success, Operations, and the broader Experience team. This role reports to the Sr. Director, Brand Strategy and sits at Nashville HQ on a hybrid schedule. You will bring structure without bureaucracy — building repeatable processes that help the team move faster. Healthcare experience isn’t required; curiosity about what we’re building is. If you love the feeling of a project landing clean and on time, you’ll thrive here.

Requirements

5–7+ years of experience in project management, marketing operations, or a closely related coordination role
Proven ability to manage multiple concurrent projects across different stages of development
Hands-on experience with project management platforms — Monday.com experience is a plus
Strong written and verbal communication skills; comfortable presenting status updates to leadership
Solid organizational instincts: scope management, schedule development, task tracking, and QA
Experience working across creative, content, and/or integrated marketing teams — agency or in-house both welcomed
Comfortable building process where little exists; not dependent on a defined playbook to be effective
Collaborative by default — skilled at earning trust and navigating cross-functional relationships
Familiarity with marketing asset types: video, social, email/CRM, print, digital, and event collateral

Nice To Haves

PMP, CSM, or similar project management certification is a plus, not a requirement
Healthcare experience is a plus — but strong operators from marketing agencies, tech, or consumer brands should absolutely apply

Responsibilities

Build and manage detailed project plans across multiple concurrent marketing initiatives
Define milestones, owners, dependencies, and deadlines — and keep them current
Develop executional schedules for asset rollouts across video, social, print, CRM, and digital channels
Anticipate constraints and surface mitigation plans before they become blockers
Facilitate regular team standups, cross-functional syncs, and status reviews
Prepare and distribute agendas, notes, and action items so nothing falls through the cracks
Partner with the CXO and team leads to run bi-weekly marketing and leadership check-ins
Own and maintain the team’s project management software (Monday.com) — keeping it accurate and useful
Embrace AI as part of the workflow to deliver better briefs and segment work into strategic and express lanes
Recommend and implement process improvements that eliminate repetitive friction
Support asset management and rights tracking across campaigns and channels
Document and share learnings from completed projects, launches, and post-mortems
Serve as a day-to-day liaison between marketing, Partner Success, Operations, and legal and compliance reviewers
Ensure brand, legal, and regulatory sign-offs happen on time and don’t create last-minute delays
Communicate project status, risks, and updates to stakeholders with clarity and appropriate cadence
Track open items, review checkpoints, and outstanding approvals across all active work
Identify gaps in scope, missing resources, or timeline drift before they compound
Maintain organized records of project documentation, briefs, and delivery status