Project Manager I- Neurology

Mount Sinai Health System•New York, NY

11d

About The Position

The Project Manager I oversees the operational aspects and scope of specific projects or ongoing department initiatives. The role supports department leadership, generates project reports, organizes conferences, seminars, location moves, educational initiatives, and other projects, and creates and monitors timelines and project specifications. The Project Manager manages multiple federally funded projects, coordinates deliverables from collaborators, tracks milestones and invoicing, anticipates and mitigates issues, and prepares reports and presentations. The role maintains project task lists using SmartSheet, Microsoft, and Google Suite, and serves as a liaison among the Principal Investigator, subcontractors, collaborators, lab personnel, and legal, finance, and grants departments. The Project Manager organizes meetings, records minutes, follows up on outstanding tasks, and coordinates project activities to meet objectives within prescribed timelines and funding parameters. The position also reviews project plans, assigns responsibilities with staff, coordinates project personnel and vendors, monitors reports and schedules, advises project personnel, resolves problems, and ensures timely, accurate communication and project documentation.

Requirements

Three or more years of relevant experience with a master's degree, or five or more years with a bachelor's degree.
Project-management-specific experience is preferred.

Nice To Haves

Bachelor's degree or greater, or a combination of applicable work experience and education.
Experience coordinating large, multi-site research projects in an academic institution.
Understanding of basic science research operations.
Fundamental knowledge of finances.
Demonstrated experience using SmartSheets project management software.

Responsibilities

Manage multiple federally funded projects and coordinate deliverables from collaborators.
Track project milestones, anticipate and communicate issues, and mitigate risks.
Track invoices from collaborators and vendors.
Prepare project reports and presentations for stakeholders, management, clients, or others.
Create and maintain task lists for multiple projects using SmartSheet, Microsoft, and Google Suite.
Liaise among the Principal Investigator, subcontractors, collaborators from other departments, lab personnel, and legal, finance, and grants departments.
Organize meetings, record meeting minutes, and follow up with stakeholders on outstanding tasks.
Plan, direct, and coordinate project activities to achieve objectives within prescribed timeframes and funding parameters.
Recommend changes to plans and make recommendations for future project phases or projects based on lessons learned.
Review project proposals or plans to determine timelines, funding limitations, and procedures for completing projects.
Confer with staff to outline work plans and assign duties, responsibilities, and scope of authority.
Coordinate project personnel, consultants, and outside vendors to keep projects on schedule and within budget.
Review project personnel status reports and modify schedules or plans as required.
Provide technical advice to project personnel and help resolve problems.
Ensure project members communicate in a timely and accurate manner and that project needs and documentation requirements are met.