Project Manager I- Neurology

Mount Sinai Health System•New York, NY

12d

About The Position

The Project Manager I oversees the operational aspects and scope of a specific project or ongoing department initiatives. The role supports department leadership, generates project reports, organizes conferences, seminars, location moves, educational initiatives, and other projects, and is responsible for creating and monitoring timelines and other specifications. This position manages multiple federally funded projects, coordinating deliverables from collaborators and tracking milestones, issues, and invoicing. It serves as a liaison among the Principal Investigator, subcontractors, departmental collaborators, lab personnel, and legal, finance, and grants offices. The Project Manager organizes meetings, records minutes, follows up on outstanding tasks, and maintains project task lists using SmartSheet and Microsoft and Google suite tools. The role plans, directs, and coordinates project activities to meet objectives within defined timelines and funding parameters. It reviews project plans and proposals, assigns responsibilities, coordinates project personnel and outside vendors, monitors progress and budgets, adjusts schedules as needed, and prepares reports for stakeholders and management. It also advises project personnel, resolves problems, ensures timely and accurate communication and documentation, and makes recommendations for future project phases based on lessons learned.

Requirements

At least 3 years of relevant experience with a master's degree, or at least 5 years with a bachelor's degree.
Bachelor's degree or greater preferred, or a combination of applicable work experience and education.

Nice To Haves

Project management-specific experience preferred.
Experience coordinating large multi-site research projects in an academic institution.
Understanding of basic science research operations.
Fundamental knowledge of finances.
Demonstrated experience using SmartSheets project management software.

Responsibilities

Manage multiple federally funded projects and coordinate deliverables from collaborators.
Track project milestones, anticipate and communicate issues, and mitigate problems.
Track invoicing from collaborators and vendors.
Prepare project reports and presentations; create and maintain task lists using SmartSheet and Microsoft and Google suite tools.
Liaise among the Principal Investigator, subcontractors, collaborators from other departments, lab personnel, legal, finance, and grants offices.
Organize meetings, maintain meeting minutes, and follow up on outstanding stakeholder tasks.
Plan, direct, and coordinate project activities to accomplish objectives within prescribed timelines and funding parameters.
Review project proposals or plans to determine timelines, funding limitations, and procedures.
Consult with staff to establish work plans and assign duties, responsibilities, and scope of authority.
Coordinate project personnel, consultants, and outside vendors to keep projects on schedule and within budget.
Review project status reports and modify schedules or plans as required.
Prepare project reports for stakeholders, management, clients, or others; provide technical advice and help resolve problems.
Ensure participating project members communicate in a timely and accurate manner, meet project needs, and maintain project documentation.
Recommend changes for future project phases or projects based on lessons learned.