Project Manager, Congress Planning

Amgen • Thousand Oaks, CA

5d • $110,031 - $148,865

About The Position

The Project Manager leads planning and delivery of global congresses within an assigned therapeutic area. The role translates therapeutic area priorities into actionable congress plans, aligns internal teams and agency partners around clear outcomes, and is accountable for scope, timelines, governance, risk management, operational readiness, and delivery quality. The Project Manager partners with and guides Execution Leads responsible for day-to-day activities and aligns with the Therapeutic Area Lead on strategic direction, resource decisions, and congress outcomes.

The role oversees congress planning and execution from initiation through completion, coordinating cross-functional stakeholders and external agencies, maintaining project plans and communication cadence, ensuring congress materials meet approval and compliance requirements, and monitoring resources, budget, risks, and delivery quality. It also identifies improvements to processes, tools, tracking, and reporting.

Requirements

• Doctorate degree; OR master's degree and 2 years of Project Management experience and/or Congress Planning experience; OR bachelor's degree and 4 years of Project Management and/or Congress Planning experience; OR associate's degree and 8 years of Project Management and/or Congress Planning experience; OR high school diploma/GED and 10 years of Project Management and/or Congress Planning experience.
• Strong project management and execution capabilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder management and cross-functional collaboration skills.
• Knowledge of content approval and compliance processes, including tools such as Veeva PromoMats and C3.
• Proficiency with project management tools and software programs such as Word, Excel, and PowerPoint.
• Accountability for outcomes and delivery, strong attention to detail and follow-through, and ability to operate effectively in complex and evolving environments.
• Strong communication and problem-solving skills; comfort managing ambiguity and changing priorities; demonstrates initiative, curiosity, and commitment to learning.

Nice To Haves

• Bachelor’s degree in business, science, or a related field (listed as required under Preferred Qualifications).
• Minimum of 7 years of experience in project management, congress planning, or events.
• Experience leading complex, cross-functional initiatives.
• Pharmaceutical or biotechnology industry experience preferred.

Responsibilities

• Execute congress scope, goals, and deliverables aligned with business and therapeutic area objectives.
• Develop and maintain comprehensive project plans, timelines, milestones, deliverables, and communication documents aligned with congress strategy and standardized ACT templates.
• Align cross-functional stakeholders on scope, priorities, responsibilities, and deliverables from initiation through completion.
• Monitor project progress, critical paths, risks, issues, and dependencies, and partner with the Therapeutic Area Lead to implement mitigation and contingency plans.
• Partner with and provide guidance to Execution Leads on requests, priorities, and execution.
• Provide end-to-end oversight of congress planning and execution, ensuring responsibilities are assigned and deliverables are completed by appropriate owners.
• Drive cross-functional teams to meet milestones and deliver activities on time.
• Oversee governance and execution quality across all phases, ensuring consistency in processes, tools, and standards.
• Ensure readiness across all workstreams, including materials, staffing, and operational plans.
• Serve as the primary point of contact for internal teams and external agencies for congress execution.
• Align marketing, medical, regulatory, legal, operations, and other cross-functional teams for coordinated congress planning, approval processes, and on-site execution.
• Establish and manage communication cadence, including status reports and stakeholder updates.
• Build and maintain working relationships critical to project success.
• Ensure congress materials are approved through medical, legal, regulatory, and Veeva review processes, maintaining submission compliance and adherence to timelines.
• Partner with brand and medical teams to ensure the quality and accuracy of deliverables.
• Estimate resource needs, including budget, and coordinate internal and external support.
• Partner with the Therapeutic Area Lead to track actual spend, identify budget, capacity, or scope risks, and escalate as needed.
• Identify and implement improvements to processes, tools, tracking, and reporting to improve efficiency, consistency, and scalability.

Benefits

• Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
• Discretionary annual bonus program, or a sales-based incentive plan for field sales representatives.
• Stock-based long-term incentives.
• Award-winning time-off plans and bi-annual company-wide shutdowns.
• Flexible work models, including remote and hybrid arrangements where possible.
• Health and welfare plans for staff and eligible dependents; financial plans for retirement or other goals; work/life balance and career development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed