Sr Manager, Congress Management
About The Position
The Senior Manager, Global Congress Center of Excellence manages the execution of congress operations across Gilead and Kite. The role supports the establishment and coordination of Core Congress Committees and Sub-Teams to create a standardized, consistent, best-in-class congress planning process. It reports to the Director, Congress Orchestration within the Global Congress Center of Excellence, part of Global Commercial Operations. The position drives planning and execution for global Tier 1 and Tier 2 congresses, partners on congress strategies, and coordinates committee activity, vendors, budgets, compliance, communications, and reporting. It works closely with Compliance, Legal, Regulatory, Global Congress CoE, U.S. and affiliate teams, and Kite. Travel may be up to 30%, including domestic and international meetings.
Requirements
- Bachelor’s degree and eight years of experience, or a master’s degree and six years of experience, or an advanced degree such as PharmD or PhD.
- Regional or global experience is preferred; U.S. experience is essential.
- Ability to independently lead high-visibility strategic projects and translate strategies into actionable plans with defined resources, tactics, and measurable outcomes.
- Exceptional interpersonal, verbal, and written communication skills, with demonstrated success influencing across a matrixed global organization.
- Experience engaging senior and executive leadership and presenting strategic plans clearly and concisely for endorsement.
- Strong strategic and analytical mindset, including the ability to interpret complex issues and provide innovative cross-functional recommendations.
- Demonstrated excellence in project management, including managing multiple priorities and delivering quality results in fast-paced environments.
- Expertise in global pharmaceutical planning, including development and execution of strategic and tactical plans and budget management.
Nice To Haves
- Relevant pharmaceutical, biotech, or medical device industry experience in congress management, operations, and/or marketing.
Responsibilities
- Drive project execution and cross-functional coordination for global Tier 1 and Tier 2 congresses.
- Partner with the Congress Orchestrator to develop congress strategies and recommendations aligned with therapeutic area objectives.
- Maintain event timelines and ensure deliverables are met.
- Oversee compliance reviews and VEM processes.
- Support and lead Core Congress Committees and Sub-Teams, ensuring clear objectives and alignment with overall strategy.
- Facilitate planning cadence for therapeutic area-specific meetings, exhibit booths, and symposia.
- Serve as the primary point of contact for associations regarding timelines, sponsorships, and program details.
- Manage exhibit booth execution and onsite operations, including agency coordination and run of show for internal meetings.
- Own and maintain asset trackers, congress master decks, and pre- and post-conference materials.
- Lead project management platforms such as ASANA and oversee budget management, including financial reconciliation and cross-charge processes.
- Manage work order and purchase order processes for non-logistics vendors and congress sponsorships.
- Assist in developing congress communication plans, including leadership updates, newsletters, and meeting agendas.
- Establish and track metrics to inform future decision-making and elevate the Global CoE.
- Partner with Compliance, Legal, and Regulatory to ensure activities and materials meet regulatory standards.
- Coordinate with Global Congress CoE, U.S., affiliate teams, and Kite to ensure seamless planning and execution.
- Travel up to 30%, including domestic and international meetings.
- Model inclusive leadership, develop talent, empower teams, and foster collaboration.
Benefits
- May be eligible for a discretionary annual bonus.
- May be eligible for discretionary stock-based long-term incentives, depending on role.
- Paid time off.
- Company-sponsored medical, dental, vision, and life insurance plans.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
