Project Manager, Congress Planning

Amgen•Thousand Oaks, CA

About The Position

The Project Manager leads the planning and delivery of global congresses within an assigned therapeutic area. The role translates therapeutic area priorities into actionable congress plans, aligns internal teams and agency partners around clear outcomes, and is accountable for scope, timelines, governance, risk management, operational readiness, and delivery quality. The Project Manager guides Execution Leads responsible for day-to-day activities and aligns with the Therapeutic Area Lead on strategic direction, resource decisions, and congress outcomes. The position provides end-to-end oversight of congress planning and execution, coordinating stakeholders and agencies, managing approval and compliance processes, tracking resources and spend, and improving planning tools and processes. Amgen describes a collaborative, innovative, science-based culture and offers eligible employees benefits, work/life support, career development opportunities, and flexible work models where possible.

Requirements

Doctorate degree; or a master’s degree and 2 years of project management and/or congress planning experience; or a bachelor’s degree and 4 years of project management and/or congress planning experience; or an associate degree and 8 years of project management and/or congress planning experience; or a high school diploma/GED and 10 years of project management and/or congress planning experience.
Strong project management and execution capabilities.
Ability to manage multiple priorities in a fast-paced environment.
Strong stakeholder management and cross-functional collaboration skills.
Knowledge of content approval and compliance processes, including tools such as Veeva PromoMats and C3.
Proficiency with project management tools and software such as Word, Excel, and PowerPoint.
Accountability for outcomes and delivery.
Strong attention to detail and follow-through.
Ability to operate effectively in complex and evolving environments.
Strong communication and problem-solving skills.
Comfort managing ambiguity and changing priorities.
Demonstrates initiative, curiosity, and a commitment to learning.

Nice To Haves

Bachelor’s degree in business, science, or a related field.
At least 7 years of experience in project management, congress planning, or events.
Experience leading complex, cross-functional initiatives.
Pharmaceutical or biotechnology industry experience.

Responsibilities

Execute congress scope, goals, and deliverables aligned with business and therapeutic area objectives.
Develop and maintain project plans, timelines, milestones, deliverables, and communication documents aligned with congress strategy and standardized ACT templates.
Align cross-functional stakeholders on scope, priorities, responsibilities, and deliverables from initiation through completion.
Monitor progress, critical paths, risks, issues, and dependencies, and partner with the Therapeutic Area Lead on mitigation and contingency plans.
Partner with and guide Execution Leads on requests, priorities, and execution.
Provide end-to-end oversight of congress planning and execution, ensuring responsibilities are assigned and deliverables are completed by their owners.
Drive cross-functional teams to meet milestones and deliver activities on time.
Oversee governance and execution quality across all phases, ensuring consistent processes, tools, and standards.
Ensure readiness across workstreams, including materials, staffing, and operational plans.
Serve as the primary point of contact for internal teams and external agencies for congress execution.
Align marketing, medical, regulatory, legal, operations, and other cross-functional teams for coordinated planning, approval processes, and on-site execution.
Establish and manage communication cadence, including status reports and stakeholder updates.
Build and maintain working relationships critical to project success.
Ensure congress materials are approved through medical, legal, regulatory, and Veeva review processes while meeting submission requirements and timelines.
Partner with brand and medical teams to ensure deliverable quality and accuracy.
Estimate resource needs, including budget, and coordinate internal and external support.
Partner with the Therapeutic Area Lead to track actual spend, identify budget, capacity, or scope risks, and escalate as needed.
Identify and implement improvements to processes, tools, tracking, and reporting to enhance efficiency, consistency, and scalability.

Benefits

Retirement and Savings Plan with company contributions
Group medical coverage
Dental coverage
Vision coverage
Life insurance
Disability insurance
Flexible spending accounts
Discretionary annual bonus program, or a sales-based incentive plan for field sales representatives
Stock-based long-term incentives
Award-winning time-off plans
Bi-annual company-wide shutdowns
Flexible work models, including remote and hybrid arrangements where possible
Career development opportunities