Project Management Intern

Idea Peddler•Austin, TX

6d•Hybrid

About The Position

This isn’t a traditional internship or support role. You’ll be embedded in the operational engine of the agency, helping keep projects moving, productions organized, and teams aligned across Creative, Media, Account, and Production. You’ll play a hands-on role in making sure work gets done efficiently and thoughtfully. If you’re someone who naturally spots gaps, keeps things organized, and communicates proactively, you’ll do well here.

Requirements

Highly organized with strong attention to detail
Proactive communicator who doesn’t wait to be asked for updates
Comfortable managing multiple priorities and deadlines
Strong written and verbal communication skills
Confident using spreadsheets, project management tools, and shared systems
Solutions-oriented mindset — you identify problems and bring ideas forward
Google Workspace (Sheets, Docs, Drive, Calendar)
Familiarity with ClickUp, Asana, Monday, or similar tools
Comfortable using AI tools (ChatGPT, Claude, etc.) to support organization and workflows
Working knowledge of spreadsheets (building trackers, not just updating them)

Nice To Haves

Exposure to video production workflows (call sheets, shot lists, on-set logistics)
Background in communications, advertising, marketing, or related field
Experience in an agency, production company, or fast-paced environment

Responsibilities

Track active projects, timelines, and deliverables across multiple clients in ClickUp
Monitor task progress and flag risks or bottlenecks early
Support day-to-day office operations, keeping systems, files, and communications organized
Assist with internal meeting prep, including agendas, notes, and action tracking
Coordinate with vendors on documentation, invoices, and logistics
Help troubleshoot workflow issues and keep projects moving
Support production workflows, including asset tracking and post-production coordination
Maintain production documentation and shared drive organization
Assist with tracking project budgets, logging actuals, and flagging potential overages
Support time tracking accuracy across teams
Help pull utilization reports and support internal reporting
Contribute to project status updates and progress reporting
Maintain and follow standardized workflows and SOPs
Support process improvements and system updates
Keep templates, trackers, and systems organized and up to date
Partner with Creative, Media, Account, and Production teams to gather updates and ensure alignment
Act as a reliable connector between internal teams and external production partners