Project Management Associate
About The Position
Girl Scouts of Greater Los Angeles (GSGLA) is a nonprofit organization whose mission is to build girls of courage, confidence, and character who make the world a better place. The Project Management Associate is a temporary position supporting strategic initiatives for the Mission Delivery departments. The Associate works closely with the Chief Mission Delivery Officer (CMDO), the Mission Delivery Senior Management Team, and Data Analytics Team members to coordinate cross-functional work, improve processes, and track projects supporting short- and long-term strategic priorities. The position also provides special project and administrative support to the CMDO and department, including finance and accounting assistance.
Requirements
- Understanding of project management principles and terminology, with the ability to apply methodologies, tools, and best practices.
- Highly detailed, organized, proactive, regimented, and process-driven; able to monitor multiple simultaneous projects and requests.
- Proficiency with Outlook and Office 365, including Word, Excel, PowerPoint, SharePoint, and Teams, and ability to learn other technology.
- Excellent verbal communication and interpersonal skills; ability to collaborate and use tact and diplomacy in sensitive situations.
- Demonstrated ability to write business-related communications.
- Consistently demonstrates initiative, professionalism, poise, and flexibility, including in an environment with frequent interruptions.
- Research skills using the Internet and/or other resources.
- Ability to manage up and across teams.
- Strong organizational and analytical skills and a proactive, intuitive approach to support.
- Ability to ask questions and seek solutions that improve efficiency across teams.
- Ability to frame strategic questions to address complex problems, maintain a big-picture perspective, and define tactical implementation plans.
- Ability to navigate organizational dynamics and succeed in a consensus-driven, team-oriented environment.
- Ability to meet deadlines and demonstrate excellent follow-through.
- Ability to work a flexible schedule, including some evenings, early mornings, and weekends.
- California driver’s license and insured vehicle when required to drive on the job.
- Ability to lift up to 15 pounds periodically.
Nice To Haves
- Familiarity with Salesforce.
- Familiarity with accounting and budgeting software such as SAP Concur and/or Questica.
- Bachelor’s degree, or equivalent experience demonstrating the necessary skills and knowledge.
- Experience managing projects from initial planning through completion.
- Three to five years of program/project management and administrative support experience.
- Project management certification.
- Experience in nonprofit or mission-driven organizations.
Responsibilities
- Assist with strategic initiatives and cross-functional projects as assigned.
- Develop, track, and monitor project management activities for the CMDO and team.
- Manage collaboration tools, calendars, file-sharing, and time tracking.
- Create project strategy, plan, and recap documents.
- Assess processes for efficiency and effectiveness.
- Collaborate across departments to build relationships for the Mission Delivery team.
- Provide administrative support to the CMDO, including calendar management, meeting agendas and recaps, expense reports, scheduling, email and phone responses, slide decks, SharePoint filing, and organizational coordination.
- Prepare or support periodic Board reports, monthly SMT updates, CEO reports, dashboards, and related materials for the Mission Delivery Team.
- Schedule and manage CMDO business travel.
- Support the CMDO and team during the annual budget process.
- Review, code, and submit purchase orders and invoices to Finance for processing.
- Submit and manage monthly CMDO expense reports.
- Work collaboratively with the team to support, enhance, and promote its objectives and initiatives.
- Provide backup support to Executive Assistant and Senior Administrative staff.
- Assist with special projects and other assigned tasks.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
