Project Management Associate

GIRL SCOUTS OF GREATER LOS ANGELES•Inglewood, CA

13d•$23 - $30•Onsite

About The Position

The Project Management Associate is a temporary, part-time position supporting strategic initiatives and cross-functional projects for the Mission Delivery departments at Girl Scouts of Greater Los Angeles. Working closely with the Chief Mission Delivery Officer (CMDO), the Mission Delivery Senior Management Team, and Data Analytics Team members, the associate operationalizes work across teams and applies project management practices to advance departmental priorities. Projects include developing processes and streamlined workflows and tracking tactical execution of short- and long-term strategic priorities. The role also provides administrative, finance, accounting, and special-project support to the CMDO and Mission Delivery team.

Requirements

Understand project management principles and terminology and be able to apply methodologies, tools, and best practices to support successful project delivery.
Be highly detail-oriented, organized, proactive, regimented, and process-driven, with the ability to monitor multiple simultaneous projects and requests.
Be proficient with Outlook and Office 365, including Word, Excel, PowerPoint, SharePoint, and Teams, and able to learn other technology as needed.
Have excellent verbal communication and interpersonal skills; work collaboratively and demonstrate tact and diplomacy in sensitive situations.
Demonstrate skill in writing business-related communications.
Show initiative, professionalism, poise, and flexibility, including the ability to work amid frequent interruptions.
Have research skills using the Internet and/or other resources.
Be able to manage up and across teams.
Have strong organizational and analytical skills and an intuitive, proactive approach to support.
Demonstrate the ability to ask questions and seek solutions that improve efficiency across teams.
Frame strategic questions to address complex problems, understand the broader picture of opportunities, and define tactical implementation plans.
Navigate organizational dynamics and achieve success in a consensus-driven, team-oriented environment.
Meet deadlines and demonstrate excellent follow-through.
Be able to work a flexible schedule, including some evenings, early mornings, and weekends.
Have a California driver’s license and an insured vehicle when required to drive on the job.
Be able to lift up to 15 pounds periodically.

Nice To Haves

Bachelor’s degree preferred; equivalent experience demonstrating the skills and knowledge needed for the role is also welcomed.
Three to five years of program/project management and administrative support experience preferred.
Experience managing projects from initial planning through completion.
Project management certification preferred.
Experience in nonprofit or mission-driven organizations preferred.
Familiarity with Salesforce.
Familiarity with accounting and budgeting software such as SAP Concur and/or Questica.

Responsibilities

Assist with assigned strategic initiatives and cross-functional projects.
Develop, track, and monitor project management activities for the CMDO and team.
Manage collaboration tools, calendars, file sharing, and time tracking.
Create project strategy, planning, and recap documents.
Assess processes for efficiency and effectiveness.
Collaborate across departments to build relationships and support the Mission Delivery team.
Provide administrative support to the CMDO, including calendar management, meeting agendas and recaps, expense reports, meeting scheduling, email and phone responses, slide decks, SharePoint filing, and organizational coordination.
Help prepare periodic Board reports, monthly SMT updates, CEO reports, dashboards, and related materials for the Mission Delivery Team.
Schedule and manage the CMDO’s business travel.
Support the CMDO and team during the annual budget process.
Review, code, and submit purchase orders and invoices to Finance for processing.
Submit and manage the CMDO’s monthly expense reports.
Work collaboratively with the team to support, enhance, and promote its objectives and initiatives.
Provide backup support to the Executive Assistant and senior administrative staff.
Assist with special projects and other assigned tasks.