Project Management Assistant

STV • Empire State Building, NY

7d • $77,896 - $89,024

About The Position

STV is seeking a dedicated and detail-oriented Project Management Assistant to join our team. The PM Assistant will support the project management team with administrative tasks, including scheduling appointments, preparing reports, and coordinating meetings. The successful candidate must have strong organizational and communication skills and be able to work well under pressure. Provide administrative support with the management of sub-consultant contracts and contract amendments

Requirements

• Associate's or bachelor’s degree in business administration or related field
• At least 5+ years of experience in project management or administrative support
• Strong proficiency in Microsoft Office suite, particularly Excel and PowerPoint
• Excellent organizational and time management skills
• Ability to work independently and within a team
• Excellent communication skills, both written and verbal
• Ability to handle multiple tasks simultaneously and to adapt to changing priorities
• This position is not eligible for sponsorship.

Responsibilities

• Assist project managers in creating and maintaining project schedules and budgets
• Prepare project reports and presentations for senior management
• Coordinate meetings and conference calls, including agenda preparation, note-taking, and distribution of meeting minutes
• Manage project documentation, ensuring all materials are organized and up-to-date
• Assist in tracking project progress and communicating updates to team members
• Provide administrative support as needed, including scheduling appointments, preparing expense reports, and responding to emails
• Provide administrative support with the management of sub-consultant contracts and contract amendments

Benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off (starting at 16 days)
• Paid Holidays (9 days)
• Back-Up Dependent Care (up to 10 days per year)
• Parental Leave (up to 80 hours)
• Continuing Education Program
• Professional Licensure and Society Memberships

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees