Project Management Assistant I

Johnson, Mirmiran & Thompson, Inc.•Pittsburgh, PA

13d

About The Position

Johnson, Mirmiran & Thompson (JMT) is a 100% employee-owned multidisciplinary consulting firm with more than 2,800 professionals, providing engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. The Project Management Assistant I supports Project Managers, Senior Project Management Assistants, and Project Management Assistant IIs throughout the project lifecycle, including marketing, pre-contractual documents, contract agreements, budgeting, contract administration, invoicing, closeout, and archiving. The role provides contractual, financial, and administrative support to multiple departments, including assistance with contract and task fund redistribution, price and task proposals, closeout letters, contract and subconsultant agreements, and budgets. The position requires understanding each client’s contractual and financial requirements. Immigration sponsorship or support is unavailable, except for qualified candidates eligible for TN visa classification.

Responsibilities

Assist project management staff with contract and project administration, including preparing pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project documentation for client submission.
Continuously track and monitor multiple contracts, projects, and budgets.
Coordinate with project management staff and the Accounting & Finance Department to communicate the status of action items.
Prepare and track subconsultant agreements and contract renewals.
Update task tabulation spreadsheets and other contract/project performance tracking spreadsheets.
Use Power BI project reports to monitor contract and task performance and budgets.
Edit, format, and finalize specifications and reports for submission to clients.
Create, edit, and distribute conference and meeting notes.
Organize and coordinate vendor lunch presentations.
Track project deliverables daily to ensure timely processing.
Perform other related duties as assigned.